Administrative Assistant - Legal

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Administrative Assistant – Legal
The candidate must have exceptional organizational skills, meticulous attention to detail, a dependable work ethic, and the ability to work independently to meet deadlines. Responsibilities: Handling incoming calls, mail, and other communications. Management and distribution of incoming electronically-filed documents. Coordinate firm and attorney calendars (Abacus). Update case information, scan documents, maintain client list and other databases. E-filing of documents (ProDoc or similar system). Enter attorney time (Timeslips). Prepare and process attorney bills. Communicate with clients regarding billing and payment. Manage firm accounts payable. Handle any other miscellaneous duties as requested. Greeting clients and visitors as needed. Performing general office administration duties. Maintaining supply inventory. Scheduling and coordinating mediations. Maintaining mediation conference rooms. Knowledge of Outlook, Excel, Word Perfect, Timeslips, Abacus, and ProDoc preferred. Must have High school diploma + significant experience, or Associates Degree or higher. 1+ years as an Administrative or Legal Assistant is required. 1+ years in family law or other legal field is desired.

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