Human Resource Specialist Compensation amp Compliance

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Human Resource Specialist, Compensation & Compliance

Compensation Specialist: Serve as the subject matter expert, acting a specialist capacity, regarding organizational-wide compensation and classification systems/programs via design, analysis, implementation, and recommendations of compensation programs and compensation-related activities. Ongoing analysis of the compensation function organization wide. Plans, develops, and recommends new and revised compensation programs, policies, procedures, in order to be responsive to the college’s goals and competitive practices; fully document compensation procedures to streamline processes and ensure compliance with regulatory requirements. Conducts individual job evaluation/analysis to determine appropriate placement within contemporary compensation program; job evaluation will include consideration of relative job worth with regard to internal equity and external competitiveness, etc. Assures thorough audits, reports and personal oversight, that college compensation programs are consistently administered in compliance with internal policies and procedures plus any applicable federal and state regulations. Analyzes and monitors the effectiveness of existing compensation policies, guidelines and procedures, recommending plan revision as well as new plans which are cost effective and consistent with compensation trends and college objectives. Supports contemporary compensation efforts by serving as the subject matter expert on compensation; collaborates with HR Specialist, Development and Training on training for managers/supervisors, employees; responds to inquiries regarding application and implementation of compensation programs – escalating to the Executive Director when necessary. Serves as the in-house expert plus provides analytical oversight and ongoing administration of institutional-wide compensation programs to include development of salary structures and guidelines, advising managers/supervisors on pay decisions, policy and guideline interpretation and job evaluation including the design of creative solutions to specific situations. Provides professional oversight/internal auditor functionality regarding wage processing and any other direct compensation (executive, exempt and nonexempt compensation programs) for all employees including oversight and guidance on the processing, recording and reporting of compensation-related actions taken on behalf of any employee. Collaborates with the HRIS Specialist regarding review of and consideration of applicability of contemporary wage/salary information gained via compensation benchmarking/salary surveys. Assists managers/supervisors with compensation related issues, escalating to the Executive Director when needed. HR Compliance Specialist: Facilitates the development, revising/updating, interpretation, and application of operational/internal policy and procedure as well as ensuring compliance with applicable employment-related federal and state regulation via planning, processing, tracking, analyzing, reporting, and problem-solving/troubleshooting, and continuous process improvement. Representative responsibilities include: Actively engages in compliance oversight in support of overall institutional success by developing, promoting, implementing, managing and maintaining contemporary, effective formal HR related policies/procedures. Ensures any employee materials such as handbooks, employment agreements, etc. are updated and current with regard to current HR related policy and procedures. Supports active compliance efforts as the subject matter expert via the provision of policy/procedure training for managers/supervisors, employees; responds to inquiries regarding application and implementation of HR-related policy and procedure – escalating to the HR Director when necessary. Collaborates with the HRIS Specialist to organizes periodic audits of HR-related records, HR programs, services, practices, etc. to determine compliance status; also organizes and oversees periodic internal audits for compliance of internal wage payment processes for compliance with FLSA/Wage & Hour regulations and applicable aspects of IRC. Analyzes results of audits and formulates recommendations regarding any findings. In partnership with the Executive Director, acts in a coordination capacity with an external agency that engages in auditing, compliance investigation, or other activities related to human resources and/or employment/employees, (e.g., ICE - Immigration and Customs Enforcement- audit of I-9s). HR Team Service & Support: This position is accountable for functioning as an effective member of the HR Team in the provision of quality service, support, and continuous process improvement; representative responsibilities include: Provides basic interpretation of various HR-related regulations, policies, procedures, practices, etc. for administrators, managers/supervisors, and employees; may be requested to provide such information in small-group settings as well as individually. Trains cross-functionally with other members of the HR team to ensure service coverage, the ability to back each other up, as well as inter-team and intra-team support for HR activities. Effectively utilizes various communication channels (e.g., telephone, email, regular mail, fax) to best accomplish essential functions of the position as well as support organizational efforts to provide positive internal/external member service. Prepares a variety of correspondence and reports as appropriate to the assigned HR focus area. Conducts research and special projects on HR-related topics as assigned; may participate in the resolution of employee concerns and complaints as appropriate. Supports logistical HR Team functioning which includes ensuring adequate supplies of supplies related to the assigned HR focus area for the effective accomplishment of departmental processes. Actively participates on various in-house teams/cross-functional work groups chartered with the responsibility for various special projects intended to add value, increase efficiency, enhance effectiveness, improve morale, etc. of the College.

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