Construction Manager - South Florida

Profile

Job Summary:
The Project Manager is the responsible for all aspects of performing construction related projects within the ResProp portfolio. This includes the scoping, sourcing, permitting, work execution and project closeouts. Along with these duties, the Project Manager will serve as support for the Operations team however it is needed. The PM will be fully responsible for all records keeping in ProTrack.
Essential Functions and Responsibilities:
Communication / Reporting

Communicates and coordinates on a frequent and routine basis with the Regional Manager, Property Manager and VP of Operations for projects or tasks assigned to.
Maintains and keeps information and records up to date in the Pro Track system so that project status and information regarding costs and schedule can reported and understood at any time.

Weekly calls or meetings with operations teammates to ensure they know the status on capital projects and unit renovations.
Ensure Contract Approval Requests or Capital Plan Change forms are signed by ownership before the work is executed.
Planning, Design and scope development

Works with stakeholders to develop or refine the Preliminary Project Descriptions (PPD) for the project to clearly understand requirements and objectives. Adjusts and modifies based on feedback to achieve a final project description

Provides input on necessary deferred maintenance and asset preservation items
Provide input on opportunities for improvement that add value to the site.
Works with the Director of Construction or Regional Maintenance Director to prepare capital budget estimate for items listed in the PPD based on historical costs, bids and other relevant sources
Conducts bid process and project buyout.
Assist DOC or RMD on creating and staffing plans related to the work. Advise on project loads and how they will impact performance based on current staffing
Contract Administration

Manage day to day work projects in construction phases. Coordinate, execute and make recommendations regarding status of work.
Monitor and review projects to ensure that progress is within expected guidelines and is completed on time and within budget.
Review and provide recommendations on change orders and the impact on the budget.
Reviews and responds to RFI’s.
Regularly attend or lead project meetings with sub contactors and contractors to ensure project goals are achieved.
Monitor contractor progress and performance. Approve invoices and resolve any payment or project disputes that may arise.
Meet with and communicate effectively with ownership groups.
Provide guidance and support to Superintendents (when applicable). Ensure Superintendents are keeping their projects updated in ProTrack.
Ensure invoicing for projects is accurate and all-inclusive to avoid issues with past dues.
Comply with industry safety standards by guiding and holding contractors accountable.
Vendors/Pricing/Procurement

Coordinates and works with Procurement to identify and ensure necessary business requirements are being met and purchasing programs are positively impacting project costs and renovation timelines.
Maintains ongoing professional relationships with vendors
Ensures proper scope and competitive pricing and bids are received and vetted prior to executing work
Ensures vendors are approved prior to purchasing or contracting, including all appropriate new vendor protocol in Coupa and Net Vendor
Due Diligence/ New Business

Coordinates with the Regional Maintenance Supervisor for the work order audit and prepares feedback for the written summary and recommendations.
Coordinates with the Regional Maintenance Supervisor for the unit interior audit and ensure items potentially affecting renovation costs are reviewed and accounted for.
Coordinates with the Regional Maintenance Supervisor for the physical property audit and prepares feedback for the written summary and recommendations.
Works with RMD / DOC to ensure Due Diligence budget is created in ProTrack.
Works with RMD / DOC to Ensures PPD’s are created for the DD budget.
Miscellaneous

Prepare / update schedule as required based on workload and shifted priorities. Coordinate changes and approvals with Ron.

(Measure performance to “on time” based on this updated schedule)

Company info

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