IT Contract Coordinator-Supply Chain

Profile

:,ActualValueFromSolar:null},{QuestionName:Job Description,AnswerValue:u003cspan style=font-size:12pt\u003eu003cspan style=font-family: times=\ new=\ roman,serif=\u003eu003cspan style=font-size:11.0pt\u003eu003cspan style=font-family: calibri,sans-serif=\u003eTracks and analyzes IT invoices and contracts to ensure timely and accurate payments (in Oracle) are made for IT maintenance and service contracts.u003c/spanu003eu003c/spanu003eu003c/spanu003eu003c/spanu003eu003cbru003eu003cbru003eu003cspan style=font-size:12pt\u003eu003cspan style=font-family: times=\ new=\ roman,serif=\u003eu003cspan style=font-size:11.0pt\u003eu003cspan style=font-family: calibri,sans-serif=\u003eAssist with reviews, working with IT Budget Analyst and the pre-paid file, near term contract payments to be due. Develops skills, working with IT Contract Admin Sr., to work with contract/budget owners of these contracts, as necessary, to confirm licensing counts and resolve other contract issues related to the invoices/payments due. u003c/spanu003eu003c/spanu003eu003c/spanu003eu003c/spanu003eu003cbru003eu003cbru003eu003cspan style=font-size:12pt\u003eu003cspan style=font-family: times=\ new=\ roman,serif=\u003eu003cspan style=font-size:11.0pt\u003eu003cspan style=font-family: calibri,sans-serif=\u003eWorks closely with the Accounts Payable and Supply Chain Sourcing Leads when necessary to ensure timely contract approval and payment of invoices. Gains understanding of the cross-functional processes and responsibilities. u003c/spanu003eu003c/spanu003eu003c/spanu003eu003c/spanu003eu003cbru003eu003cbru003eu003cspan style=font-size:12pt\u003eu003cspan style=font-family: times=\ new=\ roman,serif=\u003eu003cspan style=font-size:11.0pt\u003eu003cspan style=font-family: calibri,sans-serif=\u003eAssists with development of IT licensing and maintenance agreements to perform related tasks and allow for the periodic review of contract drafts to ensure invoicing will be consistent with current IT accounting requirements regarding maintenance and IT service payments.u0026nbsp; u003c/spanu003eu003c/spanu003eu003c/spanu003eu003c/spanu003eu003cbru003eu003cbru003eu003cspan style=font-size:12pt\u003eu003cspan style=font-family: times=\ new=\ roman,serif=\u003eu003cspan style=font-size:11.0pt\u003eu003cspan style=font-family: calibri,sans-serif=\u003eEnsures that invoices presented for payment are compared against, and consistent with, licensing and maintenance/support agreement terms and conditions.u003c/spanu003eu003c/spanu003eu003c/spanu003eu003c/spanu003eu003cbru003eu003cbru003eu003cspan style=font-size:12pt\u003eu003cspan style=font-family: times=\ new=\ roman,serif=\u003eu003cspan style=font-size:11.0pt\u003eu003cspan style=font-family: calibri,sans-serif=\u003ePerforms or monitors the performance of the IT New Technology Approval (NTA) process. Participates in cross organizational meetings related to the NTA request; determines next steps related to the request; contacts vendors, as necessary, to obtain and discuss licensing/maintenance agreements as well as Company information protection documents. Participates in bi-weekly meeting with SC, IT and ITBS to assign tasks and review request status. Ensures final resolution is retained for future review.u003cbru003eu003cbru003eDevelop skills necessary to review and analyze “agreements to transfer” (related to Ou0026amp;M budgeting between the LOB and IT) for accuracy. Determine if additional funds need to be added to the agreement to transfer; record new licensing/maintenance that may impact the agreement to transfer. u003c/spanu003eu003c/spanu003eu003c/spanu003eu003c/spanu003eu003cbru003eu003cbru003eu003cspan style=font-size:12pt\u003eu003cspan style=font-family: times=\ new=\ roman,serif=\u003eu003cspan style=font-size:11.0pt\u003eu003cspan style=font-family: calibri,sans-serif=\u003eDevelop skills necessary to assist IT Budget Coordinator in maintaining information in amortization file (prepaid file) used for preparation and review of IT budgets related to software maintenance.u003c/spanu003eu003c/spanu003eu003c/spanu003eu003c/spanu003eu003cbru003eu003cbru003eu003cspan style=font-size:12pt\u003eu003cspan style=font-family: times=\ new=\ roman,serif=\u003eu003cspan style=font-size:11.0pt\u003eu003cspan style=font-family: calibri,sans-serif=\u003eReviews/approves, on behalf of SC, AIM requests for remote access to corporate network, and for unescorted access to certain Company facilities.u0026nbsp; Determines whether applicable documents (Information Technology Services Agreement/NERC Addendum) need to be secured from contractors. Engages sourcing professionals to secure documents as may be necessary.u0026nbsp;u0026nbsp;u0026nbsp; u003c/spanu003eu003c/spanu003eu003c/spanu003eu003c/spanu003eu003cbru003eu003cbru003eu003cspan style=font-size:12pt\u003eu003cspan style=font-family: times=\ new=\ roman,serif=\u003eu003cspan style=font-size:11.0pt\u003eu003cspan style=font-family: calibri,sans-serif=\u003eUtilizes Zycus as a work management system to track all work items.u003c/spanu003eu003c/spanu003eu003c/spanu003eu003c/spanu003eu003cbru003eu003cbru003eu003cspan style=font-size:12pt\u003eu003cspan style=font-family: times=\ new=\ roman,serif=\u003eu003cspan style=font-size:11.0pt\u003eu003cspan style=font-family: calibri,sans-serif=\u003eUtilizes EiS to run Oracle reports.u003c/spanu003eu003c/spanu003eu003c/spanu003eu003c/spanu003eu003cbru003eu003cbru003eu003cspan style=font-size:12pt\u003eu003cspan style=font-family: times=\ new=\ roman,serif=\u003eu003cspan style=font-size:11.0pt\u003eu003cspan style=font-family: calibri,sans-serif=\u003eMicrosoft Word and Microsoft Excel proficiency.u003c/spanu003eu003c/spanu003eu003c/spanu003eu003c/spanu003eu003cbru003eu003cbru003eu003cspan style=font-size:12pt\u003eu003cspan style=font-family: times=\ new=\ roman,serif=\u003eu003cspan style=font-size:11.0pt\u003eu003cspan style=font-family: calibri,sans-serif=\u003eProcess monthly accruals for IT Department.u003c/spanu003eu003c/spanu003eu003c/spanu003eu003c/spanu003eu003cbru003eu003cbru003eu003cspan style=font-size:12pt\u003eu003cspan style=font-family: times=\ new=\ roman,serif=\u003eu003cspan style=font-size:11.0pt\u003eu003cspan style=font-family: calibri,sans-serif=\u003eCommunicates issues with peers, clients, and management. u003c/spanu003eu003c/spanu003eu003c/spanu003eu003c/spanu003eu003cbru003eu003cbru003eu003cspan style=font-size:12pt\u003eu003cspan style=font-family: times=\ new=\ roman,serif=\u003eu003cspan style=font-size:11.0pt\u003eu003cspan style=font-family: calibri,sans-serif=\u003eAll other duties and projects as assigned.u003c/spanu003eu003c/spanu003eu003c/spanu003eu003c/spanu003eu003cbru003eu0026nbsp;,VerityZone:jobdescription,QuestionType:textarea,ActualValueFromSolar:null},{QuestionName:Requisition ID,AnswerValue:6578BR,VerityZone:autoreq,QuestionType:text,ActualValueFromSolar:null},{QuestionName:State,AnswerValue:Kentucky ,VerityZone:formtext31,QuestionType:single-select,ActualValueFromSolar:null},{QuestionName:Physical Effort,AnswerValue:Primarily sitting with optional standing/walking and moderate lifting.,VerityZone:formtext53,QuestionType:textarea,ActualValueFromSolar:null},{QuestionName:Preferred Qualifications,AnswerValue:u003cspan style=font-size:11.0pt\u003eu003cspan style=font-family: calibri,sans-serif=\u003eA successful academic or work background indicating a demonstrated ability to absorb information, apply conceptual skills in practical applications, and achieve desired results in a highly technical, operating environment. Ability to effectively deal with the rapid technological and business change while maintaining enthusiasm and displaying sound judgment and common sense. Attention to detail is critical in this role. Understanding of corporate policies related to contracts and delegated powers of authority is preferred.u003c/spanu003eu003c/spanu003e,VerityZone:formtext55,QuestionType:textarea,ActualValueFromSolar:null},{QuestionName:Work Conditions,AnswerValue:Normal office environment,VerityZone:formtext52,QuestionType:textarea,ActualValueFromSolar:null},{QuestionName:Required Education u0026 Experience,AnswerValue:u003cspan style=font-size:11.0pt\u003eu003cspan style=font-family: calibri,sans-serif=\u003eBachelor’s degree in Business or Computer Science or an alternate combination of education and experience on a year for year basis is required.u003c/spanu003eu003c/spanu003e,VerityZone:formtext56,QuestionType:textarea,ActualValueFromSolar:null},{QuestionName:Address,AnswerValue:820 West Broadway,VerityZone:formtext41,QuestionType:text,ActualValueFromSolar:null},{QuestionName:City,AnswerValue:Louisville,VerityZone:formtext42,QuestionType:text,ActualValueFromSolar:null},{QuestionName:Job Function,AnswerValue:Supply Chain/Procurement/Logistics ,VerityZone:formtext18,QuestionType:single-select,ActualValueFromSolar:null},{QuestionName:Position Purpose,AnswerValue:u003cspan style=font-size:12pt\u003eu003cspan style=font-family: times=\ new=\ roman,serif=\u003eu003cspan style=font-size:11.0pt\u003eu003cspan style=font-family: calibri,sans-serif=\u003eThis position is responsible for analyzing, monitoring and coordinating IT contract invoice payments.u0026nbsp; Processes and coordinates the requisitioning and purchase order aspect of the acquisition of IT related materials and services.u0026nbsp; u003c/spanu003eu003c/spanu003eu003c/spanu003eu003c/spanu003eu003cbru003eu003cbru003eu003cspan style=font-size:11.0pt\u003eu003cspan style=font-family: calibri,sans-serif=\u003eAccountabilities for associate, intermediate and senior levels are essentially the same but will be performed at varying proficiency levels.u0026nbsp;u0026nbsp;The senior level is expected to perform at a demonstrated high level of proficiency, will work somewhat independently.u0026nbsp;u0026nbsp;u003c/spanu003eu003c/spanu003e,VerityZone:formtext46,QuestionType:textarea,ActualValueFromSolar:null},{QuestionName:Company Paid Relocation - External,AnswerValue:Not Provided,VerityZone:formtext7,QuestionType:single-select,ActualValueFromSolar:null},{QuestionName:City,AnswerValue:Louisville,VerityZone:formtext59,QuestionType:single-select,ActualValueFromSolar:null},{QuestionName:External Title,AnswerValue:IT Contract Coordinator-Supply Chain,VerityZone:formtext62,QuestionType:text,ActualValueFromSolar:null}],GQId:3733,isGQResponsive:true,isActive:true,isSocialReferralJobRestricted:false,localeId:1033,AutoOptionalReqId:6578BR,Title:IT Contract Coordinator-Supply Chain,JobSiteId:5362,Link:****{Responsive_AdvancedCSS: /** Columns */#N#@media only screen and (min-width: 768px) {#N# .mainInitialContainer .searchLCol {#N# width: 50%;#N# }#N# }#N# /** header */#N# .themed .pageHeader {#N# background: #fff;#N# display:block;#N# }#N# .themed .pageHeader img {#N# display:block;#N# }#N# @media only screen and (min-width: 768px) {#N# .pageHeader .primaryHeaderLogoWrapperLink {#N# float:left;#N# }#N# }#N# @media only screen and (max-width: 768px) {#N# .pageHeader .primaryHeaderLogoWrapperLink {#N# float:right;#N# padding-right: 20px;#N# }#N# }#N# #N# /** Nav Mobile button */#N# @media only screen and (max-width: 768px) {#N# .themed .pageHeader.bPhoneViewLinksVisible .threeLineIcon {#N# background:#272e35;#N# color: #fff;#N# }#N# .themed .threeLineIcon {#N# background:#fff;#N# color: #272e35;#N# border:1px solid #272e35;#N# padding: 0px !important;#N# line-height: 34px;#N# font-size: 19px;#N# align-items: center;#N# outline:0;#N# border-radius: 50px;#N# width: 36px;#N# text-align:center;#N# font-weight:bold;#N# margin-top: 7px;#N# margin-left: 10px;#N# }#N# .themed .threeLineIcon i.fa {#N# margin-right: -3px;#N# display:inline-block;#N# }#N# }#N# #N# /** Mobile Menu */#N# @media only screen and (max-width: 768px) {#N# #headerLinkContainer {#N# background: #272e35;#N# color: #fff;#N# margin:0px;#N# padding: 20px 0px; 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