Part-time Administrative Assistant - Medical Assistant Medical Administrative Assistant Paralegal and Criminal Justice Programs

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Part-time Administrative Assistant - Medical Assistant, Medical Administrative Assistant, Paralegal and Criminal Justice Programs
The candidate manages the office for the Medical Assistant, Medical Administrative Assistant and Paralegal/Criminal Justice Programs. Maintains students’ files, answer the telephone, handles departmental correspondence and paperwork supervises work-study students, maintains supplies for the office and classrooms and orders and maintains supplies for the Medical Assistant classroom/lab Criminal Justice/Paralegal classroom/lab, and performs other office responsibilities as the need arises. Assists in the selection and ordering process of new equipment, orders supplies, and contact service personnel when needed. Assists Directors, clinical coordinator and faculty in gathering information for new learning resources. Assists in internship/practicum placements for students in Medical Assistant, Medical Administrative Assistant and Paralegal in local offices and clinics. Works closely with the Director and Practicum Coordinator in distribution, collection, and maintenance of internship/practicum/externship contracts between the College and offices. Assists the Directors, Practicum Coordinator and faculty with Policy Manuals for Medical Assistant, Medical Administrative Assistant, Criminal Justice and Paralegal. Helps Directors prepare class schedules for Medical Assistant, Medical Administrative Assistant, Paralegal and Criminal Justice. Assists with the articulation agreements for the Medical Assistant, Medical Administrative Assistant, Paralegal, and Criminal Justice programs. Collects information from faculty in order to prepare and submit book lists to Bookstore each semester for programs. Coordinates Advisory Committee meetings for Medical Assistant/Medical Administrative Assistant, Paralegal and Criminal Justice Programs. Formats, duplicates and distributes agenda and materials for the meeting, records minutes of the meeting and sends to members and Career Dean’s Administrative Assistant. Maintains records of curriculum committee proposals and make revisions to curricula for the program areas. Assists in the preparation, management, and maintenance of College Budgets for all four programs. Processes all budget requests for appropriate programs including purchase orders, check requests, budget transfers and travel reimbursement. Assists in development and in the processing of all accreditation reports for CAAHEP, MAERB, AAMA, and other accrediting reports as needed. Meets and assists students as necessary. Appropriately maintains confidentiality of information regarding student materials, exams, personal records, health record information, evaluations, and payroll/contract information. Assists in recruiting new students by speaking to them about each of the appropriate programs. Helps evaluate student’s graduation requirements. Assists in completion of substitution forms, etc. to meet graduation requirements. Assists with the Medical Assistant student organization. Assists with job placement of students. Helps and supports the use of specialized equipment by faculty, other college employees, and students. Assist other members of the Medical Assistant, Medical Administrative Assistant, Paralegal and Criminal Justice faculty, as needed with printing and duplicating, committee assignments, telephone messages, etc. Assists the Director of Criminal Justice with the planning the annual Law Day Celebration. Supports and assists the Director and assumes any administrative duties as requested or assigned. Attends and actively participates in All College Meetings and staff development workshops and meetings. Performs other duties as assigned. Associate Degree in Secretarial Science, Office Technologies or related field required. Strong communication, office skills, and 2 years of related experience required.

Deadline: 8 July 2018.

Note: this position is for 12 months.

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