Contracts Specialist

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Contracts Specialist

Duties Under the direction of the Director, Purchasing and Contract Administration, and as the primary custodian of the campus' procurement agreements, the Contracts Specialist performs contracting activities, including, but not limited to: reviewing contracts of all levels of complexity, soliciting and analyzing incoming proposals that are necessary to process commodity, service, and construction procurements for the campus community. Overseeing and coordinating the activities, including providing guidance to campus departments on contract development, negotiation and processing/transitioning of contractual agreements; monitors vendor contracts to ensure terms and conditions are met; creates, negotiates and incorporates contract amendments, renegotiating the contract; serves as the responsible point person for highly complex contracts portfolio using discretion and independent judgment to make decisions that impact the compliance and successful completion of contract objective; resolve bid, proposal, and contract disputes and protests at the assistance of the campus Buyer III Lead; ensures that all proposed contracts align with existing campus contracts and do not violate existing contractual terms and conditions by tracking and managing contract deliverables including reporting requirements; works closely with the CSU Office of General Counsel; serves as a resource to others at all levels within the University as to procedures, policies and technical resources related to various product and service agreements; works with senior level administration, including Vice-Presidents, to formulate contracts and related documents; develops best-in-class practices on an as-needed basis; maintains an electronic database for tracking and reference of all agreements; tracks all contracts that have not been signed and returned and ensure proper follow-up. The Contracts Coordinator is not a 'paralegal' position requiring training and/or expertise in matters of the law; however, the incumbent will exercise fundamentally sound judgment based on experience and training obtained previously and/or while executing duties; and performs other duties as assigned.

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