Administrative Assistant - 01020

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SUMMARY
Bering Global Solutions (BGS), a subsidiary of **MEMBERS ONLY**SIGN UP NOW***., is currently seeking a qualified Administrative Assistant for its Pittsburgh, Pennsylvania location. This position will provide administrative/clerical support for multiple Government contracts, spread across multiple states to include, but not limited to: Central and Mid-Atlantic Regions.
ESSENTIAL DUTIES & RESPONSIBILITIES
In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements), this position will provide administrative support to operations management staff with office management responsibilities to include project accounting, personnel records, timekeeping, payroll, and coordination of multiple project deliverables. The Administrative Assistant may be required to work independently on projects requiring research and preparation of deliverable reports, briefing materials and other duties as assigned.
Draft and/or compile administrative support material, to include the revision of post orders for all sites
Establish and maintain Excel spreadsheets for training, personnel, contract deliverables, etc.
Assist staff with timekeeping software, questions and training
Establish and maintain a comprehensive filing system for satellite locations and project sites
Communicate with and support the site office team and BGS and other BSNC employees as required
Professionally receive and respond to phone calls and emails
Operate a personal computer, various office equipment and computer software, e.g. Microsoft Word, Excel and PowerPoint, and other software associated with timekeeping and scheduling
Maintain a professional demeanor and positive attitude
Managing inventory of assets and supplies, and reviewing and approving invoices
Scheduling and coordinating meetings, interviews, events, and other similar activities
Assisting in various daily operations
QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION
Required (Minimum) Qualifications
Associates degree or higher
Experience can be considered in lieu of education
1 to 3 years of administrative support experience
Valid driver’s license
Must pass required Government background investigation
Knowledge, Skills, Abilities, and Other Characteristics
Considerable knowledge of general office practices, procedures and equipment
Considerable knowledge of Microsoft Office
Ability to perform filing and other clerical work
Ability to maintain a positive and effective working relationship
Prefer candidates with the following traits:
Well-organized
Courteous
Reliable
Strong work ethic
Professionalism
Problem-solving and critical thinking skills
Good technical, interpersonal and communication skills
Discretion
Multitasking ability
Teamwork and collaboration skills
Preferred
Experience with project coordination
Experience with Government Contracting
Experience with Deltek Time & Expense or similar timekeeping software
Familiarity with Security operations or Law Enforcement background preferred
PHYSICAL REQUIREMENTS
Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.
WORK ENVIRONMENT
Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system. The work described herein is primarily an office setting on a federal site. Occasional travel may be required.
SUPERVISORY RESPONSIBILITIES
No supervisory responsibilities, but must be willing and able to coordinate with and hold employees accountable for proper timesheet entry, certification requirements, and other required paperwork.
Coordinate with the Project Manager and site supervisors to assist in the enforcement of contract requirements and standards.
ADDITIONAL QUALIFYING FACTORS
As a condition of employment, may be required to pass a pre-employment drug screening, as well as have acceptable reference and background check results to obtain access to military base. Must have reliable transportation to/from work a necessity and must be able to obtain access to military installations.  Must be able to pass Government required background checks for official issuance of identification.
Shareholder Preference.
 BSNC gives hiring, promotion, training and retention preference to BSNC shareholders, BSNC shareholder descendants and BSNC shareholder spouses, in that order.
**MEMBERS ONLY**SIGN UP NOW***. is an Equal Opportunity/ AA/ Male/ Female/ Disability/ Vets employer.
We participate in the E-Verify Employment Verification Program. We are a drug free workplace.
# of Vacancies
1

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