Support Specialist I - Administrative Assistant

Profile

Job specifications are intended to present a descriptive list of the range of duties performed by employees.  Specifications are
not
intended to reflect all duties performed within the job.
SUMMARY
Global Asset Technologies (GAT), a subsidiary of **MEMBERS ONLY**SIGN UP NOW***. is currently seeking a qualified Support Specialist I – Administrative Assistant at Joint Base San Antonio (JBSA) in Lackland, TX. This position will assist with the new preparatory program for the Air Force Battlefield Airmen Training Group (BATG). The successful candidate will perform day to day office duties and communicate with the facility manager, have a good working knowledge of accounts receivables, purchase order and invoice filing, coping, scanning, faxing and computer efficient especially with Microsoft Office.
ESSENTIAL DUTIES & RESPONSIBILITIES
Provide data input to COR, Student Control, Personnel Support and other Air Force Administrative Departments to facilitate the timely execution of all student transfers and orders.
Coordinate travel and travel orders for physically qualified recruits in BA training programs.
Work closely with BATG personnel to maximize the potential of each student’s success and enhanced exit Physical Standards Test.
Provide general office support to facilitate contract performance to include, but not limited to, completing data calls, answering phone calls, drafting business memos, providing timely correspondence, and requesting office materials.
Provide clerical and administrative support to facilitate daily coordination and activity with other administrative assistants.
Create, modify and input student and course related data for tracking into several different databases while maintaining current information in each one (Navigator, Horizon, Admin Roster, Instructor Roster, Coaches/Instructor Event Rosters etc.)
Update presentations intended to train, brief, and inform students of changes in these programs derived from information provided by the COR or BATG policy guidance.
Maintain calendar, support meetings, and customer services duties. 
Manages publications and forms policies and processes. 
Ensure unit publications and forms are formatted, coordinated, and made available to customers.
Maintain daily student count, track missed events, annotate student actions and keep all staff informed of any changes that occur throughout the day.
In/Out Process students, coordinate with the 350
th
to schedule, process and complete Zero Week processes.
Work directly with Medical and Dental to schedule student appointments. Follow through with points of contact to assure students make appointments as scheduled.
In/Out Process new hires and work directly with GAT/T3i main offices. Assist new hires with benefit enrollment, payroll issues and timesheets.
Create all spreadsheets, processes and procedures to help start up program.
Maintain and update Recall Roster, Power Point presentations and official correspondence for Program Manager, Active Duty personnel and coaches.
Prepare and distribute Meeting Minutes.
Request base pass access for visitors needing to access the BA Prep site.
Greet and host DV’s and outside contractors that will be providing services for our program.
Maintain appearance of TORCH and O—Course building and process/procedures for after-hours usage.
Coordinates special functions, team building and official functions (Student Graduations) and maintains official calendars.
Works with Logistics to maintain deliveries, inventory tracking, supply ordering, etc.
Input new hires into the TASS system, which allows new hired contractors to apply for a Common Access Card (CAC) or other governmental credential electronically through an approved DOD web application.
Prepares special and periodic reports that involve compiling data from a number of sources.
Organizes and prepares training materials and PowerPoint presentations for distribution to staff.
Provides courteous, high quality service to members of the public by personally responding to requests for service or appropriate referral. 
Read, understand, follow and explain policy and procedures.
Operate office equipment such as computers, display terminals, printers, and telephones
Effectively communicate in oral and written form.
Establish effective working relationships with management, employees, employee representatives and the public.
Compose correspondence and routine reports.
Proofread and review work for accuracy, correctness and completeness.
Assist with all administrative and office functions
QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION
Required (Minimum) Qualifications
High School Diploma or GED
Knowledge, Skills and Abilities
Proficient understanding and working knowledge of computer, e-mail, voice mail, and telephone texts to perform duties. Additionally, be proficient with Microsoft Word©, Excel ©, and PowerPoint ©. 
All Contractors having knowledge of facilities, budget, transportation, and procurement functions shall sign a non-discloser statement.
Considerable knowledge of office practice, procedures and equipment
Considerable knowledge of business English, spelling, keyboarding and arithmetic
Ability to do arithmetic with speed and accuracy and to perform filing and other clerical work
Ability to maintain an effective working relationship
Preferred
Bachelor’s Degree in related field
Associate’s Degree in related field
3 - 5 years administrative support experience
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about. Ability to climb steps daily.
WORK ENVIRONMENT
Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job. 
Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system. The work described herein is primarily a modern office setting.
SUPERVISORY RESPONSIBILITIES
·         No supervisory responsibilities.
ADDITIONAL QUALIFYING FACTORS
As a condition of employment, may be required to pass a pre-employment drug screening, as well as have acceptable reference and background check results to obtain access to military base. Must have reliable transportation to/from work a necessity and must be able to obtain access to military installations.
Shareholder Preference.
 BSNC gives hiring, promotion, training and retention preference to BSNC shareholders, BSNC shareholder descendants and BSNC shareholder spouses, in that order.
**MEMBERS ONLY**SIGN UP NOW***. is an Equal Opportunity/ AA/ Male/ Female/ Disability/ Vets employer.
We participate in the E-Verify Employment Verification Program. We are a drug free workplace.
# of Vacancies
1
Exemption Type
Non-Exempt

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