Special Education Legal Assistant

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Special Education Legal Assistant
Duties: Assist with responses to complaints received from the TEA, weekly TEA communication when there is pending mediation request. Mediation: Schedule rooms and ensure signs, needed materials are present and available. Communicate with mediator attendees and communicate with attendees times and locations, maintain student binder. Communicate with legal department regarding scheduling, records, pending issues and information needed. Coordinate Scheduling of ARDs between parties when advocate and attorney are involved. Enter data weekly into weekly sped legal spread sheet. Assist with the state and federal compliance documentation, including: Tracking discretionary removals for persistent misconduct; cumulative folder reviews for compliance; residential Facility Tracking (RFT) compliance. This is checked monthly and reported. Collect data to process the TEA State Performance Plans (SPP’s) Numbers 7, 11, 12, 13,14. SPP 7- run reports from ESPED, for all entry and exit students. Each student is entered into TEA/TEAL for yearly reporting and certification. SPP 13- create sampling list of students for staff, once staff checks for compliance, each student is entered into TEA/TEAL for yearly reporting and certification. Tracking and coordinating service plans for homeschools and private schools- Maintain a data base weekly of students as they withdraw to home school/private school. Mail out homeschool private school letters at the beginning of each year and as students withdraws. Upload letters to ESPED Manage routine correspondence. Book rooms for trainings and meetings, enter trainings in Eduphoria. IA summit- copies, folders per participant stuffed, help with set up/ break down, contact campus secretaries with attendance list to ensure IA’s receive credit. Communicate and coordinate with parent advocates and legal representatives in special education matters. IEE contact for district. Communicate with parent and providers to get requested testing set up, completed and reviewed in ARD. Maintain student notebooks for litigious cases. Maintain settlement notebooks (follow up schedule necessary trainings, payments and keep records of items). Corrective actions: help to schedule any trainings required and gather documentation of said trainings for submission to legal to satisfy corrective action. Gather student records that come in from Records Mgmt. ARD Specialist support: produce meeting docs, answer questions, schedule meetings. Process orders for supplies as needed for ARFS manage tabletop items for ARD meetings. ARF sub scheduling and give access to ESPED. Order procedural safeguards and Parent ARD Guides and send out to campuses as needed. Communicate efficiently and professionally with staff to resolve issues. Assist coordinators with duties related to their job assignments. Answer phone for all coordinators and take messages, answer general questions, gather information and respond as guided if coordinator is out – if needed, share covering front phone for lunch break and when receptionist is out. Monthly Team Leader Meetings: email notifications to team leaders, copies, upload to sped website. Set up/tear down for monthly team meetings, take notes and email to staff. Transfer records to and from other districts, give access to personnel, unlock accounts in ESPED when needed. Staffing Boards: keep up to date as EMATS are generated. Demonstrates regular and prompt attendance.

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