Senior Personal Trust Administration Officer

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SENIOR PERSONAL TRUST ADMINISTRATION OFFICER
The Candidate will be responsible to develop relationships with clients through frequent contact via telephone, email, or in writing. Communicate with FAs, attorneys, and CPAs regarding client needs. Meet with clients as necessary or requested. Act as a resource for other Trust Officer’s to help them prepare for meetings. Review trusts to ensure compliance with regulatory guidelines and fiduciary responsibility. Interpret document to ensure appropriate administration of trusts. Make sure files are complete for annual audit by federal and state examiners under Regulation 9 laws and guidelines. Review and report account status annually. Consult with supervisor to clarify ambiguous terms or provisions of the document. Coordinate, monitor and execute post-death provisions. Coordinate notification of client’s death with appropriate areas of trust company. Review the trust for the dispositive provisions and notify remaindermen. Coordinate with attorney, CPA and personal representative the closing of the estate and the preparation of a 706 to determine each party’s responsibility. Review estate assets and coordinate the disposition with the attorney, personal representative and remaindermen. Review estate tax return (706) and order of distribution. Coordinate the transfer of assets from the estate to the trust (where applicable) or out of the trust per the dispositive provisions. Review Court Accountings and file with the appropriate Court or Court Referee. Review work of Trust Associate assigned to help with account administration for accuracy and discuss any issues with Trust Associate. Keep manager apprised of performance. Monitor trust activity. Approve, coordinate and supervise the establishment of the account with the trust company including, coordination and monitoring of transferred assets, correct statement recipients, collecting cost basis information, approving account on system, approving fee schedule set-up, etc. Review daily account activity. Establish recurring bill payments and client disbursements. Keep client and FA apprised of any unusual activity in the account. Monitor the yearly gift from the client to insurance trusts for payment of premiums. Revalue charitable trusts on an annual basis to ensure payments are going to the beneficiaries per the trust provisions.

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