Associate Studio Manager Global Concepts

Profile

PRIMARY RESPONSIBILITIES OF THE JOB:

• Prepares and plans all on-site design meetings (fittings, stylings, and design presentations)
• Understands ongoing in-person activities, and does pre-work for upcoming events
• In-person meeting preparation and follow up: reviews upcoming meetings to ensure meeting attendees have all logistical needs ready in advance
• Liaises with the Talent and Production teams to book models, stylists, photographers for fittings and stylings
• Liaises with Facilities team to ensure design teams have all necessary supplies and equipment for fittings and stylings
• Attends and monitors in-person meetings to ensure all corporate safety protocols are adhered to by staff, visitors, and models for the duration of the event
• Prepares, attends, and monitors in-person meetings with videoconference participants to ensure the connection runs smoothly
• Responsible for maintaining daily building visitor lists and relaying information between design/merchandising teams and HR/Facilities/Building Security
• Facilitates all new hire set-ups including network & application access and hardware deployment
• Purchases office and design supplies as needed
• Purchases and tracks inspirational reference samples for design teams
• Records model booking information and tracks invoicing statuses
• Liaises with the Design and Archives teams to pull, tracks and returns loans from the archives facility  
• Responsible for maintaining and managing the overall office and design environment; ensures clean and prepared workspace
• In-person events lead; develops strong collaborative relationships with Designers and Facilities teams
• Liaises with travel agency to organize business travel, if needed

QUALIFICATIONS & EXPERIENCE:

Experience:  Minimum 3 - 5 years of experience as an administrative assistant,

preferably with experience in a fashion brand

       

Education:  Bachelor’s Degree in related field preferred

Skills: 

• Detail-oriented and highly organized with a desire to maintain multiple, ongoing in-person events
• Strong sense of urgency; strong prioritization and follow-up skills
• Ability to handle high stress situations with grace and composure
• Ability to work long hours and weekends during peak periods
• Excellent at handling changing priorities; multi-tasking with finesse
• Excellent verbal and written communication skills, including ability to draft correspondence with minimal direction
• Must possess exceptional interpersonal skills
• Must be proactive and resourceful with all tasks
• Strong knowledge of Excel, Word & PowerPoint
• Comfortable with online meeting software, video conference, and remote meeting set-up

INTERNAL & EXTERNAL CONTACTS:

           

Internal: Design, Merchandising, Supply, and Marketing teams

   

External: N/A

SUPERVISORY RESPONSIBILITIES:

Direct: N/A

Indirect: N/A

BUDGETARY RESPONSIBILITIES: Office Supplies and shipping budgets

DECISION MAKING: Responsible for managing constantly-changing events while insuring accurate procurement of logistical & technical resources and ensuring that health and safety requirements are met.

RESOURCEFULNESS/CREATIVITY: Resourcefulness is a strong component of this position, as the schedule and obligations are constantly changing. Must be creative and resourceful when it comes to arranging in-person meetings

ENVIRONMENT: Highly deadline-driven environment

,title:Associate Studio Manager, Global Concepts,datePosted:2021-03-17T00:00:00.000 0000,@context:****Bachelor’s Degree in related field preferred. ,experienceRequirements:Minimum 3 - 5 years of experience as an administrative assistant,. ,responsibilities:Prepares and plans all on-site design meetings (fittings, stylings, and design presentations). Understands ongoing in-person activities, and does pre-work for upcoming events. In-person meeting preparation and follow up: reviews upcoming meetings to ensure meeting attendees have all logistical needs ready in advance. Liaises with the Talent and Production teams to book models, stylists, photographers for fittings and stylings. Liaises with Facilities team to ensure design teams have all necessary supplies and equipment for fittings and stylings. Attends and monitors in-person meetings to ensure all corporate safety protocols are adhered to by staff, visitors, and models for the duration of the event. Prepares, attends, and monitors in-person meetings with videoconference participants to ensure the connection runs smoothly. Responsible for maintaining daily building visitor lists and relaying information between design/merchandising teams and HR/Facilities/Building Security. Facilitates all new hire set-ups including network & application access and hardware deployment. Purchases office and design supplies as needed. Purchases and tracks inspirational reference samples for design teams. Liaises with the Design and Archives teams to pull, tracks and returns loans from the archives facility . Responsible for maintaining and managing the overall office and design environment; ensures clean and prepared workspace. In-person events lead; develops strong collaborative relationships with Designers and Facilities teams. Liaises with travel agency to organize business travel, if needed. Internal: Design, Merchandising, Supply, and Marketing teams. Office Supplies and shipping budgets. Responsible for managing constantly-changing events while insuring accurate procurement of logistical & technical resources and ensuring that health and safety requirements are met. ,skills:finesse, detail-oriented, powerpoint, multi-tasking, highly organized, resourcefulness, collaborative, building security, decision making, exceptional interpersonal skills, hardware, written communication skills, travel agency, proactive, sense of urgency, inspirational, organize, interpersonal, excel, Senior Director Of Product Engineering, Director of Technical Product Management, Director of Product Engineering, Technical Product Marketing Manager, Director of Digital Project Management, Technical Development Manager, Director of Product Integration, Director of Digital Design, Web Analytics Specialist, Business Platform Manager}Associate Studio Manager, Global Concepts in New York, New York, United States of America | Design at PVH

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