Policy Analyst

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Policy Analyst
Duties: Responsible for ensuring the university’s compliance with federal, state and accreditation regulations that impact academic programs. As the project manager of the university’s State Authorization efforts, will play a lead role in ensuring compliance with regulations concerning distance education programs. Coordinates the process by which new and substantially modified academic program proposals and substantive change requests are reviewed in the Provost’s Office and prepared for submission to the appropriate agencies, including the Higher Education Commission and the Middle States Commission on Higher Education. Responsible for researching, understanding and monitoring state regulations; interacting with academic divisions to collect information, to monitor programmatic developments and to report them to state agencies as required; compiling and filing applications for registration in states where required; and developing and implementing processes, procedures and controls to ensure ongoing compliance with applicable regulations. Coordinate and manage complex projects of strategic and operational importance in the Office of the Provost and Senior Vice President for Academic Affairs. Expected to understand or quickly familiarize her- or himself with policies, procedures and regulations relevant to JHU and higher education, including, but not limited to, accreditation guidelines and standards, state approval processes for academic program approvals, and various federal and state regulations. Plan and facilitate the work of committees, task forces and/or working groups as needed; articulate goals, processes and procedures to internal and external audiences; coordinating meetings, presentations and other activities; conduct and direct research activities in support of planning and decision making; and proactively advise leadership in the Office of the Provost and others on areas relevant to higher education policy and relevant federal and state laws. Prepare a variety of written communications, including but not limited to speeches, reports and high-level correspondence, and must be able to work both independently and with senior University leaders. Ensure progress of university compliance efforts through effective project management. Research/monitor state regulations and assess implications on JHU academic programs, providing analysis and recommendations to the Provost’s Office and university leaders. Review and prepare for submission academic program proposals and substantive change requests to appropriate agencies. Prepare applications to state agencies for state authorization, including compliance documentation. Monitor JHU authorization status in each state to ensure timely renewal to maintain institutional compliance. Collect and organize program information from JHU academic divisions. Work with senior university and divisional staff, including representatives from the Provost’s Office, Finance and Administration, General Counsel’s Office, Student Financial Services, Tax Office, and divisional deans’ offices. Manage institutional data in support of planning, decision making, and state authorization. Develop and implement systems and processes to improve monitoring of state authorization, tracking of JHU program information, and maintenance of JHU Academic Program Inventory. Assist with reviewing and preparing academic program proposals for review by the Maryland Higher Education Commission and work with divisions to support their program proposals. Other responsibilities as assigned Project management of strategically important activities in the Office of the Provost. Develop policies, procedures and controls to ensure university compliance with relevant regulations. Facilitate work of committees, task forces, and/or working groups as needed, articulate process, structure and goals, as well as coordinate meetings, presentations and other activities. Manage complex data collection efforts, including oversight of internal surveys, focus groups and/or interviews. Write and edit briefings, reports, and/or white papers or other communications. Provide guidance and recommendations to Provost’s Office and university officials regarding relevant regulatory and compliance issues.

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