Shareholder Development Specialist SH Only

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SUMMARY
Under the direction of the Shareholder Development Director and in accordance with BSNC guidelines, policies, and federal laws, this position shall provide administrative support in developing and leading ongoing shareholder development.  The Shareholder Development Specialist shall provide overall administration, under the direction of the Shareholder Development Director and in accordance with guidelines of the Bering Straits Foundation (BSF) Board of Directors, for all BSF programs and activities in order to achieve its core purpose and mission. The Shareholder Development Specialist is responsible for confidential and time sensitive material, and must be able to effectively communicate via phone and email in a professional manner. This position requires great attention to detail, and the Shareholder Development Specialist duties must be completed accurately and delivered with high quality in a timely manner.  Applicant must be a **MEMBERS ONLY**SIGN UP NOW***. shareholder, descendant of a shareholder, or spouse of a shareholder to be considered for this position.
ESSENTIAL DUTIES & RESPONSIBILITIES
The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position, and are
not
intended to reflect all duties performed within the job.
Handle sensitive information in a confidential manner.
Manage and administer BSF programs, including the individual scholarship, grant and fellowship program which includes reviewing incoming applications, facilitating the application process with applicants, tracking incoming documents, determining applicant eligibility against set guidelines, and administering the award and disbursement process for several hundred award recipients annually.
Work with key stakeholders and assist with continued development and administration of the BSF application process. Actively communicate with key stakeholders to gain information regarding programmatic needs.
Act as the main point of contact for BSF programs, including MyCache application questions, and communicate issues to the Shareholder Development Director.
Compile and present information for consideration to the BSF Scholarship Committee.
Maintain statistical data on scholarship recipients and present it in a format to highlight student success.
Assist with the preparation and monitoring of annual budgets and fiscal forecasts for each upcoming year as needed in coordination with the Shareholder Development Director, BSF Board, and **MEMBERS ONLY**SIGN UP NOW***. (BSNC) accounting office.
Develop reports to assist with analyzing organizational objectives and relevant financial data, program structure and objectives, and other sources of funding and budgets.
Assist BSNC accounting as needed with the control and monitoring of BSF funds within Board-approved fiscal policies.
Assist with the development of Shareholder Development Department personnel policies and procedures.
Develop promotional materials for BSF programs and the Shareholder Development Department (for the BSNC newsletter, Facebook, Company website).
Prepare, review, and update program applications, including updates for the MyCache website.
Provide information and reports to support the development of short and long-term strategic plans and goals relating to shareholder development and BSF programs and monitor and report on progress of strategic plan initiatives relating to shareholder development and BSF programs.
Develop and maintain effective relationships with community and organizational leaders that support BSF’s mission and the mission of the Shareholder Development Department.
Represent BSF programs and/or BSNC and promote their missions at selected conferences, job or recruiting fairs, forums and meetings.
Seek donations and grants in order to obtain and maximize sustainable funding for BSF programs and the annual auction as directed.
Manage fundraising and other philanthropic activities including planning, organizing and follow through with events, including an annual Alaska Native Art Auction as directed.
Direct volunteers in carrying out their duties and responsibilities.
Carry out authorized and supported BSF and/or BSNC outreach activities including those identified on Alaska Native education issues.
Collaborate with Shareholder Development Director on shareholder recruitment, reporting and issues related to Shareholders.
Administer and perform duties to ensure that BSNC’s shareholders and descendants are provided timely information on employment, advancement, training, and educational opportunities and any benefits provided by BSNC and/or BSF.
Assist with the development, tracking, and management of fulfillment of the Shareholder Employee Development Plans.
Assist with the creation of training and other internal materials to support the company’s shareholder preference and assist with continuously reinforcing and measuring progress.
Work closely with the Shareholder Records Department to build and update the database of shareholder and descendant records, including a shareholder and descendant talent bank.
Work in close coordination with the Shareholder Development Director, Corporation Communications, Human Resources, and Shareholder Department to maintain and improve the Summer Internship Program and assist in communication and recruitment for the program.
Assist with the creation and implementation of a leadership development and management training program for shareholders and descendants.
Coach individual Shareholder applicants and employees on resume writing, interview skills, skill development, job performance, training, and other professional development activities to accomplish their career goals.
Maintain computer and manual filing systems. Coordinate office procedures.
Carry out administrative duties such as filing, typing, copying, binding, scanning, faxing, etc. Prepare template agreements and emails on behalf of other office staff. Prepare accurate bimonthly committee meeting minutes and monthly expense reports for managers and staff.
Other duties and special projects as assigned. Must be flexible and available to perform other duties in support of BSNC’s various programs.
QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION
Required (Minimum) Qualifications
Bachelor’s degree in Education or related field.
Experience with shareholder development or relations.
Experience with planning, organizing and managing activities and events.
Valid state driver’s license
Experience administering special projects.
Verified shareholder, descendant of a shareholder, or spouse of a shareholder of BSNC.
Knowledge, Skills, Abilities, and Other Characteristics
Proficient with MS Office (Outlook, Word, Excel, and PowerPoint) and Adobe
Ability to travel as necessary and willing to work days, evenings, nights, overtime and weekends as required.
Working knowledge of ANCSA and Alaska Native history.
Knowledge of Bering Straits region, history and culture.
Knowledge of postsecondary institutions and student financial aid requirements.
Ability to set priorities, handle multiple tasks and application deadlines with a high degree of accuracy.
Ability to develop and implement projects using knowledge of good business practices, policies and organization.
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Ability to work cooperatively with all levels of an organization, including Board of Directors, executive team, and interns.
Strong organizational and planning skills
Ability to work independently and apply sound judgment to a variety of situations and collaborate effectively with other personnel to meet deadlines
Possess a strong desire to expand responsibility and increase experience and knowledge through on the job training and continuing education
          Preferred
N/A
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must maintain a constant state of mental alertness at all times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job. 
Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system. The work described herein is primarily a modern office setting. Travel may be required.
SUPERVISORY RESPONSIBILITIES
No supervisory responsibilities.
ADDITIONAL QUALIFYING FACTORS
As a condition of employment, may be required to pass a pre-employment drug screening, as well as have acceptable reference and background check results to obtain access to military base. Must have reliable transportation to/from work, be eligible to work in the United States, and be able to obtain access to military installations.
Shareholder Preference.
 BSNC gives hiring, promotion, training and retention preference to BSNC shareholders, BSNC shareholder descendants and BSNC shareholder spouses, in that order.
**MEMBERS ONLY**SIGN UP NOW***. is an Equal Opportunity/ AA/ Male/ Female/ Disability/ Vets employer.
We participate in the E-Verify Employment Verification Program. We are a drug free workplace.
# of Vacancies
1

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