Senior Administrative Assistant US Medical Affairs- Hematology

Profile

At Bristol Myers Squibb, we are inspired by a single vision - transforming patients' lives through science.In oncology, hematology, immunology and cardiovascular disease - and one of the most diverse and promising pipelines in the industry - each of our passionate colleagues contribute to innovations that drive meaningful change. We bring a human touch to every treatment we pioneer. Join us and make a difference.

NOTIFICATION OF JOB OPENINGS

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Position #

POSITION

Senior Administrative Assistant

SUPERVISOR

Executive Director, Hematology, US Medical Affairs

DEPARTMENT

Hematology, US Medical Affairs

PREREQUISITES

A business/administrative school graduate or equivalent in industry experience.

Under the direction of senior management, responsible for general clerical and administrative support duties within Hematology, US Medical Affairs Department.

Responsibilities will include, but are not limited to, the following:

Provide personal and confidential support for VP in all aspects, including day-to-day operations (telephone coverage, proper handling of all mail and fax documents, files, and maintain/order office supplies) as needed. Provide administrative support with regards to individual projects as requested by VP. Assist VP with department budget and work force planning, as needed. Responsible for organization of all staff meetings. Proactively manage VP's calendar. This includes adjusting calendar as need to accommodate urgent meetings, helping VP to prioritize meeting attendance and coordinating appropriate delegates at meetings that VP cannot attend due to conflicts. Coordination and management of domestic and international travel arrangements which includes a typed itinerary for VP. Organize administrative systems to support department members including filing/records retention, management of SharePoint, and other systems/functions as needed. Facilitate communications to the VP and assist in prioritizing these responses. Responsible for maintaining On Boarding binder for all new hires to Hematology, US Medical Affairs. Responsible for maintaining Meet the Team carousel on the Intranet website for Hematology, US Medical Affairs (updating new and old hires, etc.). Support departmental office space planning and office moves as needed (working through the Office of the President-Hem for these needs). Responsible for creation and management of contract requests. Responsible for Purchase Order (PO) creation and follow-up, including invoices and payments. Responsible for submitting expense reports for VP in a timely manner. Responsible for the organization and coordination of small to medium size meetings. This includes invitations, ground transportation, hotel confirmations, catering and meeting logistics. Prepare and/or update presentation materials as requested by VP. When needed, facilitate communication between VP and direct reports (or other Celgene employees). This includes communication when an urgent response is needed from the VP. Other duties related to the above with Celgene as a whole, as assigned.

Skills/Knowledge Required :


Ability to handle Confidential information critical to this position .
Profound understanding of Microsoft Office (strong in Outlook) and PC experience required; Microsoft SharePoint a plus.
Must have excellent, concise communication skills (written and oral).
Must be able to work independently with limited day-to-day supervision.
Must have strong interpersonal skills, be a team player and be willing to work in an environment where individual initiative and accountability to the team are required.
Must have strong ability to take direction but also exercise judgment and independent thought.
Must have flexibility with day-to-day workload and be able to handle changes to schedule with limited notice.
Exposure to working in a global network environment a plus.
A business/administrative school graduate or minimum 5-7 years experience in industry.
Familiarity with virtual meeting solutions (Webex, Video Conferencing, Microsoft Link and other communication tools).
Good organizational and analytical skills.


Around the world, we are passionate about making an impact on the lives of patients with serious diseases. Empowered to apply our individual talents and diverse perspectives in an inclusive culture, our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.

Company: Bristol-Myers Squibb

Req Number: R1526681_EN

Updated: 2020-07-21 00:00:00.000 UTC

Location: Jersey City,New Jersey

Bristol Myers Squibb is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, pregnancy, citizenship, marital status, gender expression, genetic information, political affiliation, or any other characteristic protected by law.

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