H-1B Specialist 1

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H-1B Specialist 1
Duties: Administer the University’s H-1B non-immigrant worker program. Manage documentation for public access files, prevailing wage requests, labor condition applications, and petitions. Constantly monitor and coordinate with departments to ensure all petitions and supporting documentation are received for timely filing. Gathering information and responding to government requests for evidence (RFE) as needed. Create and manage an electronic call-up system of cases requiring action and designate daily schedule to meet all case load requirements. Responsible for I-9 verification and tax treaty determinations. Advise departments on permanent residence process (green card). Ensure all documentation, filing fees, prevailing wage requests, and review process is completed timely. Provide assistance to adjustment of status and consular processing applicants with related filings. Use Visual Compliance software systems to screen perspective candidates. Perform international tax analysis for employees. Interact with international faculty and staff regarding tax issues and inquiries via phone, email or walk-in visitors. Collect immigration documents and forms from international faculty and staff and enter data in system. Maintain immigration files for nonresident alien researcher, visiting faculty and staff. Data entry for student tax analysis purposes. Monitor university activities/programs to ensure compliance with tax regulations. Identify and research the tax impact of new and proposed activities/ programs. Advise the supervisor on any tax consequences. Research tax issues and/or questions that arise, determine the effect on the university. Present the results of your research which should include a statement of the related tax regulations, the factors considered, a recommendation/ determination and the reasoning behind the recommendation/ determination. Proactively identity any new or revised tax regulations that may affect the university. Prepare other tax filings as required, such as 8233, W-9, 1042-S W8-BEN, 1099, etc. Maintain an appropriate schedule of filings. Coordinate with the taxing authority any tax audits, including the preparation of any required work papers. In addition, provide information related to tax disclosures required for annual audit. Assist in analyzing the taxability of payments made to/on behalf of employees. Review processes and policies related to information gathered/maintained for tax purposes and implement or recommend changes that may improve efficiencies and/or accuracy.
Gather data from the system to determine record status, tax treaty status, FICA tax status and immigration status. Preparing detailed statistical reports for IHRS, university administrators, community organizations, and government agencies, as directed by supervisor. Serve as an Alternate Responsible Officer for the University’s Exchange Visitor Program. Assist the J-1 Specialist in providing expertise and counsel to nonimmigrant and immigrant workers as related to J-1s, including maintaining the Student and Exchange Visitor Information System (SEVIS) within the over the university’s office of immigration and human resources services (IHRS). Managing the tax treaty database, WindStar, and the corresponding tax treaty benefits. Prepare J-1 petitions as needed. Assist the Immigration Manager in providing expertise and counsel to nonimmigrant and immigrant workers as related to immigrant petitions. Prepare immigrant petition applications as needed. Develop and maintain clear understanding of all university programs to hire and retain non-US workers and maintain up-to-date knowledge of tax regulations.

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