Assistant Director Contract Management

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Assistant Director, Contract Management
Duties: Responsible for the oversight of the daily activities of the Office of Contract Management that supports the business operations of the School of Medicine and the Temple Faculty Practice Plan. Directs and coordinates daily activities of the department, under the supervision of the Director. Works with administrators, directors and their assistants as well as outside parties to obtain information necessary to prepare, review and edit documents. Works with Counsel and/or Counsel to obtain approval of contracts. Negotiates, drafts and/or reviews contracts, contract amendments/addendums, notices of breach, terminations, etc. using templates and similar prior documents for various departments/divisions of University School of Medicine and Temple Faculty Practice Plan. Works with administrators, directors and their assistants as well as outside parties to obtain information necessary to prepare, review and edit documents. Works with Counsel and/or Counsel to obtain approval of contracts. Reviews all contract approval forms/financial impact statements for completeness and accuracy. Coordinates cost center and FOAPAL information with and compliance with annual budget with the appropriate member of the School of Medicine Finance Office or Temple Facutly Physicians finance office. Drafts cover memos for all documents going forward for execution. Memos require extracting and summarizing key terms and conditions. Prepares supporting documentation for contract approval, including: calculating fair market value determinations and researching sanctioned entities.
Enters all contracts online. Shepherds all contracts through the approval and execution process and tracks all documents awaiting execution using contract logs. Issues monthly reports of expiring contracts in a timely manner and notifies department administrators and other initiators regarding their intention to renew. Works with administrators, directors and their assistants as well as outside parties to obtain information necessary to prepare and draft renewals as necessary. Works with University Purchasing and Accounts Payable departments to coordinate initial payments required to comply with contract terms. Works with Risk Management to coordinate certificates of insurance required to comply with contract terms. Works with outside vendors and University/ University Health System Risk Management to insure proper insurance requirements are in place prior to execution of contracts. Expedites priority/urgent agreements by coordinating processing and hand delivery to approvers as required.

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