Senior Executive Assistant

Profile

u003cpu003eu003cstrongu003eThe Company:u003c/strongu003eu003c/pu003enu003cpu003eMesirow is an independent, employee-owned firm founded in 1937. As specialists in investment, risk management and advisory services, we are committed to helping our institutional, corporate, and individual clients achieve their objectives. We are proud of Mesirowu0026rsquo;s culture of fostering team member engagement, entrepreneurship, and empowerment. Our positive culture, volunteerism, and opportunity for advancement makes Mesirow one of the few employers to be included in both Chicago Tribuneu0026rsquo;s Top Places to Work and Crainu0026rsquo;s Best Places to Work in Chicago.u003c/pu003enu003cpu003eOur advisors provide investment and fiduciary services to individuals, families, corporations, and non-profit organizations. With over $8.2B in assets under management, we have earned a reputation for effectively managing our clientsu0026rsquo; needs and goals. Wealth Management has been Mesirowu0026rsquo;s flagship business for over 80 years, built around our trusted advisors, with an average tenure of over 20 years.u003c/pu003enu003cpu003eu003cstrongu003eThe Opportunity:u003c/strongu003eu003c/pu003enu003cpu003eWe are seeking a Senior Executive Assistant to support the President and CEO of our Wealth Advisors business. In addition, this role will provide support to the Managing Director of Operations and other leadership team members. The position will be located at our Highland Park office with occasional travel to our Chicago Headquarters. The position requires a wide range of administrative skills, excellent attention to detail, the ability to work independently, maintain confidentiality, exercise judgment and deal with competing demands.u003c/pu003enu003cpu003eu003cstrongu003ePrimary Duties and Responsibilities:u003c/strongu003eu003c/pu003enu003culu003enu003cliu003eProvide advanced administrative support including but not limited to, managing the calendar, monitoring e-mail and voicemail, screening calls, handling mail, travel arrangements, preparing presentations, gathering material in preparation for meetings and compiling and submitting expense reports.u003c/liu003enu003cliu003eResponsible for producing professional, grammatically correct, C-suite level correspondence without editing or oversight.u003c/liu003enu003cliu003eManage and assemble highly confidential and sensitive information in a professional and discrete manner.u003c/liu003enu003cliu003eCoordinate, follow-up and confirm travel arrangements and changes, such as flights, lodging and ground transportation.u003c/liu003enu003cliu003eProvide professional representation on all aspects of work including answering phones, greeting and interacting with internal and external clients.u003c/liu003enu003cliu003eAbility to help plan and execute internal employee events along with client events (in conjunction with our marketing team).u003c/liu003enu003cliu003eAct as liaison to Mesirowu0026rsquo;s information technology department with respect to various project implementations, technology enhancements, and maintaining an adequate inventory of equipment.u003c/liu003enu003cliu003eAssist in the onboarding of new Wealth Management employees.u003c/liu003enu003cliu003eServe as a liaison between corporate facilities and the Highland Park office.u003c/liu003enu003cliu003eMaintain electronic and paper files on correspondence, clients, reports and other records by inserting new documents and disposing of outdated material.u003c/liu003enu003cliu003eAssist in ad-hoc special projects as requested by Wealth Management Leadership.u003c/liu003enu003c/ulu003enu003cpu003eu003cstrongu003eRequirements:u003c/strongu003eu003c/pu003enu003culu003enu003cliu003eBacheloru0026rsquo;s degree preferred.u003c/liu003enu003cliu003e5-10 years of administrative or operational support experience, preferably within financial or professional services or other client service business.u003c/liu003enu003cliu003eAdvanced knowledge of MS 365 and the Internet, and strong technical aptitude.u003c/liu003enu003cliu003eAbility to handle heavy demands efficiently, meet deadlines and work effectively in stressful situations.u003c/liu003enu003cliu003eExperience analyzing and resolving office administrative and procedural issues.u003c/liu003enu003cliu003eAbility to exercise discretion and maintain confidential information and display the highest personal and professional integrity.u003c/liu003enu003cliu003eExcellent organizational skills with the ability to complete tasks with superior accuracy.u003c/liu003enu003cliu003ePolished written and verbal communication skills, strong interpersonal skills.u003c/liu003enu003cliu003ePositive and approachable demeanor.u003c/liu003enu003cliu003eExcellent attention to detail.u003c/liu003enu003cliu003eAbility to complete tasks on own initiative, be a self-starter, and work with autonomy.u003c/liu003enu003cliu003eContact management, including Microsoft Dynamics, is a plusu003c/liu003enu003cliu003eFlexibility in schedule to provide assistance outside of normal business hours and the ability to work from our Chicago office as necessary. u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u0026nbsp;u003c/liu003enu003c/ulu003enu003cpu003eEOEu003c/pu003e,EqualOpportunityEmployerDescription:null,PayTransparencyPolicyStatement:null,MatchScore:1.0,HasApplied:false,ApplicationJobBoardName:null,ApplicationJobBoardId:null,DateApplied:null,Salaried:true,CompensationAmount:null,PublishingStatus:1,Links:[],BehaviorCriteria:[],MotivationCriteria:[],EducationCriteria:[],LicenseAndCertificationCriteria:[],SkillCriteria:[],WorkExperienceCriteria:[],JobBoardMemberships:[{JobBoardId:69451223-cdce-4faf-9407-23a2cd5ac83b,PublishedInternal:true,PublishedExternal:true,ExternalPostedDate:2022-07-05T14:16:11.353Z,InternalPostedDate:2022-07-05T14:16:11.353Z}],AssessmentUri:null,AssessmentStatus:null,OpportunityIsClosed:false,TravelRequired:null,TravelDescription:null,SupervisorName:null,Assessments:[],ApplicationId:null,CompensationAnnualMinimum:null,CompensationAnnualMaximum:null,CompensationHourlyMinimum:null,CompensationHourlyMaximum:null,CompensationCurrency:null});

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