Legal Billing Coordinator

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Legal Billing Coordinator
The candidate performs billing and e-billing tasks in accordance with client guidelines and the Firm’s policies. Facilitates all necessary billing & collections functions for assigned attorneys. Works collaboratively with the Controller and Chief Operating Officer to provide accountability and excellent client service to internal and external clients. Completes all data entry and client file management tasks including: conflict checking, set up and maintain client files; scanning, uploading and coding client related materials for incorporation into electronic client file using document management system (DMS). Organizes conferences and attorney meetings to discuss client accounts and collections efforts. Communicates directly with clients via telephone, e-mail and U.S. mail to address account related questions and collections efforts. Coordinates preparation of reports, charts, graphs and other financial analysis tools. Represents firm in a professional way by communicating and obtaining information from clients, colleagues, and case teams. Follows up on delegated assignments; knowing when to act and when to refer matters to attorney or supervisor. Maintains client confidence by keeping client/attorney information confidential. Exhibits commitment to teamwork by establishing and maintaining good working relationships with clients, attorneys and office colleagues. Updates job knowledge by participating in educational opportunities. Maintains skill set with current software and applications by attending all mandatory training sessions. Enhances department and organization reputation by accepting ownership for accomplishing new and different requests, accepting responsibility for missteps and lost opportunities, and exploring opportunities to add value to position, team, office and firm. Performs other duties as assigned. H.S. Diploma degree is required. Associate’s Degree in Accounting / Finance is preferred. Should have 1-2 years of experience in a fast-paced legal or professional services environment providing excellent customer service and assistance to attorneys and billing / finance team utilizing billing & collections software. Should preferably have 1-2 years’ experience working with TABS billing software. Experience submitting invoices/vouchers using government billing systems such as BIDS, CJA, etc. is preferred. Experience with task-based billing systems and performing billing and e-billing tasks in accordance with client guidelines and the Firm’s policies is a plus. Experience with accounts payable and/or accounts receivable is a plus. Proficiency with common office equipment and applications including: Microsoft Word, Excel, Outlook, PowerPoint, Adobe Acrobat, OCR Software, Tabs3, PracticeMaster, Internet Explorer, Document Management Systems (DMS) is needed.

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