Executive Associate II US Medical Oncology

Profile

Bristol-Myers Squibb is a global Biopharma company committed to a single mission: to discover, develop, and deliver innovative medicines focused on helping millions of patients around the world in disease areas such as oncology, cardiovascular, immunoscience and fibrosis.

Join us and make a difference. We hire the best people and provide them with a work environment that places a premium on diversity, integrity, collaboration and personal development. Through a culture of inclusion, we create a better, more productive work environment. We believe that the diverse experiences and perspectives of all our employees help to drive innovation and transformative business results.

Summary

This Executive Associate II position will support the Vice President, Head, US Oncology Medical, including senior team leads within the Oncology Medical organization. We are looking for a dynamic, performance driven, proactive and flexible individual who thrives in a fast-paced environment. The successful candidate should be a self-motivated, efficient team player with strong organizational, oral and written communication skills.

Responsibilities


Performs highly diverse and complex administrative functions that, by nature of the position, involve senior and executive level interactions. These include, but not limited to, phone and complex calendar management, extensive meeting scheduling & logistics, preparing domestic & international travel arrangements, and preparing expense reports





Conserves executive’s time by proactively scanning ahead at executive’s schedule and planned events, anticipating conflicts and issues, and takes appropriate corrective actions with minimum assistance from supervisor

Works independently and make good decisions on behalf of the Executive in regard to calendar and travel events

Supports leader’s preparedness for meetings (e.g., assemble meeting materials, assisting with PowerPoint presentations, preparatory meetings with key stakeholders & pre-read

Exhibits excellent judgment in handling confidential information, demonstrates diplomacy, professionalism and tact in dealing with sensitive situations

Anticipates needs of the executive and take appropriate steps to produce desired outcome with minimal assistance from supervisor with accuracy and efficiency to meet all deadlines

Maintains and organizes team operations and procedures such as utilizing one-drive, Sharepoint, electronic filing systems and other technologic solutions, and other administration services

Creates, edits, and tracks job requisitions as well as assisting with other delegated tasks utilizing Workday

Demonstrates strong organizational skills, paying close attention to detail with timely follow up properly balances priorities and resources

Prioritizes activities and takes action based on an understanding of department objectives, customer needs and BMS business strategies

Adapts to and manages multiple, shifting priorities, quickly course correcting when necessary

Displays a positive work attitude, high productivity and a collaborative approach effectively building relationships with team and other departments

Exhibits a willingness to assist and support others while balancing work demands and involves others in decision-making when appropriate.


Qualifications


High School Diploma, with some college preferred; Advanced technical training a plus





Seasoned professional with at least 10 years of administrative experience with significant experience working with senior-level executives and external stakeholders

Established record of effectively working and communicating with all levels in the organization and have good working knowledge of company's corporate policies, or, if an external candidate, demonstrate an ability to quickly learn

Highly proficient in Microsoft Office Suite including but not limited to Outlook Calendar and Email, Skype for Business, Excel, Word and PowerPoint, Sharepoint & Share drive

Proficient with BMS applications, Concur, Workday, Ariba, SAP, purchasing systems, eSetup, Audio, Video and Conference Room Scheduling

Ability to demonstrate a capacity to quickly develop new skills and learn new software applications

Possess strong interpersonal and excellent communication (verbal and written) skills for effective cross-functional engagement and interactions with all levels of Senior management

Proven ability to handle sensitive information with confidentiality, discretion and good judgment


Bristol-Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees the resources to pursue their goals, both at work and in their personal lives.

Bristol-Myers Squibb is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Company info

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