Senior Grants And Contracts Officer

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Senior Grants and Contracts Officer
Responsibilities: Reporting to the Associate Director, Grants & Contracts (ADGC), works independently performing a wide range of complex and confidential award- and agreement-related tasks as part of the HMS ORA Grants & Contracts Team. Will use all available information to review, draft, negotiate, and execute in a timely manner all incoming awards and other research-related agreements, while also ensuring compliance with relevant sponsor/collaborator guidelines and University policies and mitigating risk to the University. Will be responsible for making the judgment call whether agreement terms and conditions are acceptable to the University and HMS or if the risk level warrants escalation. Serves as an expert resource on matters related to sponsored awards and other research-related agreements. Works with ORA colleagues, departmental grant managers, and research staff to identify compliance-related requirements and potential agreement administration challenges at the award/signing stage and proactively develops plans to mitigate any identified challenges. Will support the development and maintenance of contract negotiation resources, agreement templates, ORA business processes, and other tools and resources to facilitate agreement set-up and management, promote best practices, and facilitate comprehension of sponsor/collaborator requirements at all stages from award/signing to close-out. Will collaborate in offering related trainings. Coordinates review and negotiation of agreement-related issues with other University offices such as the Office for Technology Development, Office of the General Counsel, Risk Management and Audit Services, and the office of the Provost to ensure compliance with University policies. Acts as point person for post-execution administrative communications with sponsor/collaborator and liaises with the sponsor/collaborator, Office for Sponsored Programs (which provides financial reporting support to the Longwood Medical Area), school/department administrators and Principal Investigators as needed to resolve issues that arise throughout the life of an award/agreement. Uses knowledge of sponsor/collaborator and University/HMS guidelines and policies to provide advice to department customers, and provides a high level of customer service and responsiveness to each party. Uses specialized systems to manage, track and report on progress of agreements and account set-up to Harvard and HMS stakeholders and ORA Staff. Serves on selected HMS, University-wide, and external committees. Will embrace a continuous improvement mindset and contribute to developing and implementing process improvements aimed at streamlining ORA's work while enhancing the level of service provided. Will work independently with minimal supervision in a fast-paced, high volume environment. Should be able to anticipate and resolve problems and efficiently manage stakeholders' expectations regarding projects. Establish and monitor effective pre post -award processes and systems. May function as a subject matter expert and/or project lead. May act as signatory for the University, to endorse, negotiate, and/or accept grants and awards. Manage such pre-award areas as: proposal submission, award validation approval and set-up. Manage such post-award areas as: award approval and set-up, financial analysis and reporting. Collaborate on the development of new pre post-award procedures within school/unit that support University wide policies and initiatives. Provide problem resolution, guidance and or training for sponsored research award management, compliance, systems, and reporting. Interpret regulations and guidelines of multiple program funding with complex and broad guidelines for spending. Lead the audit of individual sponsored accounts to ensure compliance with University and sponsored regulations. Ensure department’s accurate and timely financial analysis and reporting. Act as unit representative at the School/University level. Provide staff mentoring and training. Ensure financial compliance with University policies and procedures and applicable federal and sponsor rules and regulations.

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