Entry Level Legal Administrative Assistant

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Entry Level Legal Administrative Assistant
Duties: Originate, revise, and finalize correspondence, memoranda, timesheets, and project work as directed; proofreads to ensure accuracy of formatting, grammar, punctuation, and syntax; prepares revisions and redlines to documents as directed; ability to decipher handwritten drafts; preparation of notebooks and exhibits; may prepare docket entry forms for incoming and outgoing court papers and to document specific actions required for legal proceedings and personal or firm requirements. Type approximately 40 net words per minute; at least three years of experience with computer and system functions; experience using Microsoft Office (Word, Outlook, Excel, PowerPoint) and Adobe Acrobat Pro; strive to become proficient in new technology rollouts, and willingness to attend trainings. Coordinates preliminary conflicts checks with records management to ensure attorney and firm ability to represent requesting party; creates, maintains, and disposes of client and firm files following appropriate guidelines as directed; coordinates with Records to create and maintain files and indexes, both paper and electronic. Enters timekeeper's time into the Aderant time entry system to meet established schedules; prepares expense reimbursement and disbursement requests; prepares billing letters and submits bills to clients; communicates with clients regarding payment schedules and past due payments; coordinates with the accounting department on all other financial matters. Maintains and updates calendars for assigned timekeepers, including meetings, appointments, deadlines, and client related activities; coordinates scheduling of and assists in preparing for appointments, meetings, and conferences. Coordinates travel arrangements for timekeepers and clients with Christopherson Business Travel; prepares itineraries and travel expense reports.Answers and screens telephone calls; greets clients and handles routine client matters as directed by timekeepers; processes incoming and outgoing mail, including arranging special mailings and courier services with Office Services; operates a variety of office equipment including computers, telephones, copiers, fax machines, and calculators; coordinates with Office Services for supplies, mail, and copy room.

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