Contract/Grant Analyst I

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Contract/Grant Analyst I
Duties: Oversee all monitoring and evaluation of all contracts, MOU and Data Sharing Agreements currently executed - and those that may be executed in the future within the Women, Infants and Children Program as well as the Commodity Supplemental Food Program. Update all required contract monitoring forms, providing reports as required. Assist with all procurement aspects of WIC Program contracts and agreements. Will monitor service level requirements to insure that WIC/CSFP is receiving all contracted services as described in each executed contract. Will work closely with each contracted entity to insure the work is being delivered as expected and that the WIC and CSFP Programs have a positive working relationship with every contracted vendor, agency and contractor. Will meet with executives and decision makers of various levels and will communicate professionally through verbal and written communications. Will be involved in crafting procurement documents and will be heavily involved in evaluation committee work for the proposals that we receive. Will work with procurement to craft RFP documents; work closely with Division finance staff to track and monitor contract payments, credits, grant totals as well as monthly, quarterly and/or annual financial reports that may be required of the contract to UDOH and/or FNS/USDA. This individual will work closely with leaders (signatories) of companies that provide products or services to the WIC/CSFP Programs. The individual will complete all UDOH and FNS/USDA contract monitoring and evaluation forms, reports and budgets required by the contract in question. This individual will work closely with the Program Manager and other Supervisors to insure that all contract proceedings are communicated effectively on a regular and ongoing basis. Provide updates on a bi-weekly basis during staff meeting to insure that all program staff are aware of all current dealings of each contract and agreement in effect for our two nutrition programs. Will be required to take part in Governance, Health Officers Meetings and other high-level meetings with internal and external executives. Will be involved in the WIC funding formula and annual budget creation meetings/discussions to insure that the WIC/CSFP budget coordinator (SSC) and WIC/CSFP Program Manager are all aware of the many financial details of the WIC/CSFP 300-plus contracts. Complete Monthly, Quarterly, or Annual Contract, MOU and MOA monitoring as prescribed in each contract or agreement by engaging with contracted entities for contract-related adherence to all contract deliverables, terms, and conditions. Proactively develop, maintain, and monitor all Contracts, Memorandum of Agreement / Understanding with all program partners and stakeholders. Work with legal staff to have all contract-related documents approved. Act as the Liaison to the Mountain Plains User Group to ensure successful ongoing contractual relationships for this large nine-state agency contract.

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