Legal Secretary

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Legal Secretary
Responsibilities: Timely typing and transcription for a team of three to four attorneys. Communicate effectively with managing attorneys, clients, and staff. Provide support to a team of attorneys. Answer phone calls, take notes/messages and redirect phone calls when necessary. Maintain electronic and physical documents of case files within a shared network database. Transcribe dictation into correspondence, legal documents, pleadings and reports. Maintain and update inventories of contact details, file details, and other relevant case file information. Drafting, proofreading, and preparation for review documentation, including but not limited to: correspondence, legal documents, legal briefs, pleadings, motions, and discovery, various records, and reports. Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders. Preparation and organization of physical and electronic case files. Record and store client information. Other support to attorneys including time entry and billing, scheduling and maintaining calendars, opening and closing files, and other administrative tasks. Preparation of subpoenas, subpoena duces tecums, demands, authorizations, requests for corporate vendors and government agencies. Organization, recordation, payment, and handling of incoming invoices, bills to clients, vendors, and third-party providers. Arranging service of subpoenas and monitoring affidavits of service. Assisting with deposition, motion, mediation, and trial preparations. Conducting telephone conversations with clients, adjusters, court, court reporters, attorneys. Scanning, Faxing, Photocopying and bates-stamping documents. Other clerical and administrative tasks and duties as requested and/or necessary to assist and prepare a team of attorneys for various litigation needs throughout the life of a case.

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