Temporary Central Registration Clerk

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Temporary Central Registration Clerk
The candidate will be responsible for: Works directly with Spanish-speaking individuals; Reproduces and types (Spanish and English languages), from various sources including letters, bulletins, flyers, forms, and memoranda pertaining to the Central Registration Center. Receives callers and visitors, answers inquiries, and refers them to the proper Central Registration staff responsible for those areas. Answers telephone providing detailed information to callers. Opens, dates, sorts, distributes, and files documents and mail. Registers and identifies placement of new and transfer students into the **MEMBERS ONLY**SIGN UP NOW***. with a thorough knowledge of all requirements: Prepares all incoming applications verifying data in the Student Information System, Special Education databases, Google Maps, and other information sources as instructed. Enters all placement applications into the required system with accuracy and efficiency. Reviews all documents required for school entrance including; academic, discipline, custody, birth, immunization and residency documents. Reviews all paperwork and appropriately directs potential Special Education and English Language Learner students to the appropriate offices. Ability to identify potential McKinney Vento eligible students and Migrant Worker families based on documents completed by the parent and reviewed. Extensive conversations are conducted with parents and guardians to determine appropriate student placement. If necessary, individual cases are referred to the Director, Supervisor, or Assistant Director of Student Placement and Registration. Scans, enters and verifies all data entered into the student information system and all databases part of the registration and placement process. Compiles, prepares, files and maintains records, reports, and other documents as requested; Tallies registration applications and maintains database of enrollment by school building, Special Education students, McKinney Vento eligible students, English Language Learners and Migrant workers and may be asked to submit information to appropriate supervisor and/or regulatory agency. Sorts, indexes, and files applications, registrations, and other material alphabetically and/or numerically. Assists school staff with regard to the student placement and registration process including but not limited to providing documentation and information relating to the registration and transfer of new and returning students. Inputs and retrieves data using a computer terminal; May operate copy machines, microfilm, simple computing and other office machines; May operate telephone switchboard (in both Spanish and English languages), and other office equipment including typewriter, CRT terminal, personal computer, word processor, printer and related office equipment; May be required to open the building doors for callers to enter the building; Performs related duties as required. Must have thorough knowledge of office terminology, procedures and equipment. Thorough knowledge of Business Arithmetic, Spanish and English required. Should have ability to be trained in the operation of CRT terminal, personal computer, word processor, printer, scanner and related office equipment. Must have ability to translate and speak the Spanish language fluently. Should have Associate’s Degree from an accredited college or business institute in Secretarial Science or a closely related field including a course typing or keyboarding (course must be listed on application) and 1 year of full-time experience where work involves the operation of an alpha numeric keyboard; OR Graduation from High School, GED or Equivalency Diploma including or supplemented by a course in typing or keyboarding (course must be listed on application) and 1 year of full-time clerical experience where work involves the placement and/or registration of students which must have included the operation of an alpha numeric keyboard.

Deadline: April 2, 2020.

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