Administrative Assistant

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Administrative Assistant
Duties: The candidate organizes and maintains systems for filing and tracking documents and records, including financial and confidential paperwork. Enters department billings and pays invoices, as required. May be responsible for creating reports and distributing them on a regular schedule. Serves as liaison between the department, business unit employees, and/or internal and external contacts such as other departments, attorneys, and clients for onboarding and client reporting. Answers the telephone, directs calls, takes messages, and arranges conference calls. Composes and types routine correspondence. Photocopies and faxes materials. Reads and routes incoming mail. Prepares outgoing mail and correspondence and coordinates mass mailings. May maintain inventory of department supplies and place orders as needed. Assists with special projects.

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