Assistant Director Contracts Management

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Assistant Director Contracts Management
Responsibilities: Manages the day-to-day activities of the Contract Section within University Research Administration. Provides day-to-day oversight for the management of the Contract Section staff to ensure consistency, equitable workloads, and assistance, as needed. Provides daily guidance to staff on operational issues. Reviews daily workflow of clinical trials, corporate research contracts and subcontracts, contracted award agreements, material transfer agreements, data use agreements and confidentiality agreements. Supervises professional staff members, including hiring/firing, training, conducting annual performance evaluations, and recommending salary increases. Train and mentor new office staff members and monitor day-to-day activities for extended periods. Manages the contract awards of department/units on campus including review and negotiation of all contract supported activities. Reviews contract and agency guidelines including intellectual property, publication, communication, financial and indemnification terms to assure they comply with sponsor and University regulations and policies. Review proposals and assist faculty and administrative staff in the preparation of proposals for compliance with sponsor and institutional policies and procedures, guidelines and regulations. Appropriateness of costs relating to the proposed project; and confirmation of regulatory compliance review committee approvals. Review and interpret language in sponsor-initiated agreements and contracts to determine their conformity and/or conflict with University policies. Negotiate award terms and conditions acceptable to the University. Confirm commitments made in proposals can be honored, which will protect the University from harm, loss of income, or liability from potential claims that might arise against the University from work done under a sponsored agreement. Initiate memoranda of agreement for clinical studies, for material transfers, and other sponsored projects. Ensures that a high level of service support is provided to principal investigators and departmental, Center, school and central administrators; evaluates the risk associated with the variety of transactions processed by Grant/Contract Administrators; maintains the standard operating procedures for contract pre-award and non-financial post-award service delivery; develops and monitors internal performance metrics to ensure high levels of service and accomplishment of objectives. Optimizes staff skills and organizational structure and is responsible for staff development and continuing education. Direct oversight and documentation of process improvement initiatives within URA and campus research administration offices. Address and resolve issues and concerns from URA staff, campus administrators and faculty and sponsors related to contracts, materials transfer agreements and other sponsored agreements. Resolve issues both internally and with Sponsors.

Ability to communicate by phone, email or in person with faculty and administrative staff at the University and a variety of staff in sponsoring agencies. Demonstrated leadership experience skills. Knowledgeable of research administration policies and procedures including Federal circulars and sponsor terms and conditions or similar work.. Strong negotiator with the ability to develop strategies to best support the principal investigators and University priorities, policies and needs. Ability to bring a significant understanding of the issues required in the daily operations in a university sponsored programs administration office.. Ability to evaluate the success of the department and identify and implement opportunities for improvement. The position requires direct contact with faculty and administrative staff at the University, and requires close collaboration with all staff within the office of University Research Administration (URA). . Customer service is a high priority of the office and civility and professionalism are required at all times. Ability to promptly become proficient in the University’s AURA-GRANTS electronic research administration system. Ability to review and process information within a computerized web system throughout most of the work-day. Excellent verbal and written communication skills. Strong organizational skills. Ability to manage a detail-oriented workload. Ability to organize and prioritize workload during high-pressure, high-volume workload periods. Must be able to manage stress in the workplace, and maintain a sense of humor.

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