Administrative Assistant II General Counsel EEO amp Risk Administration

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Administrative Assistant II, General Counsel, EEO & Risk Administration
Duties: Under limited supervision, manages and oversees job functions in the Office of the General Counsel, Office of Equal Employment, and Risk Administration. Serves as the primary administrative contact with the Utah Attorney General's Office as well as primary administrative contact for state and government agencies, such as the UALD and the OCR/EEOC. Will assist the General Counsel in communicating with constituents, and handles multiple issues and concerns. Will handle variety of special projects for the General Counsel. Assist the institution's Records/GRAMA Officer by receiving and coordinating responses to records requests, including GRAMA requests, subpoenas, and release-based requests. Oversee the Department's records retention and file management system in compliance with State and Federal records retention requirements. Changing current system to meet the changes to the state records management process. Provide maintenance, formatting, and support to the College's Policy Officer and Policy Coordinator. Serve as the web content contributor and administrator for the Department, ensuring that the Department's web presence is accurate and updated as needed, which includes making all changes to our current web presence to merge GC and Risk/EEO. Oversee the life cycle of signed contracts in the College's master contract file, including follow up for contract renewals, maintaining current insurance documentation, contract termination, archiving and retention. Generate, collect, document and maintain Legal/EEO/Risk Administration program data as needed, utilizing tools such as software programs, hard copy, scanning, electronic filing, etc. Provide support for the College's Workers' Compensation program, which includes electronic input of all new claims and all communication with our third party worker's compensation partner. Provide secondary support for required training functions and approval of authorized drivers and driving requests. Process fiscal and budgetary documents including requisitions, supply orders, inventories, occasionally personnel and employment records, monthly and annual expense and budget reconciliation. Assist in conciliating the Legal/EEO/Risk Administration budget, ensuring the office adheres to sound auditing procedures and principles. Ensuring translation of documents. Provide appropriate information to persons making inquiries regarding departmental or relevant college policies, procedures and programs. Create, organize and maintain investigation files and record investigative evidence appropriately. Perform basic Legal/EEO/Risk Administration intake. Ensure and maintain strict confidentiality of files and other information pertaining to Legal/EEO/Risk Administration activities and information. Assist with training and investigations. Coordinate and collaborate with relevant college community members. Operate electronic mail and disc filing systems; receive and distribute postal mail. Coordinate travel arrangements, create calendars; screen, prioritize and disseminate phone calls and recorded messages.

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