Office Assistant

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Office Assistant
Location:  Glasgow
Monday to Friday, 7am to 1pm (30 hours per week)
An opportunity has arisen for an Office Assistant to join our Facilities team to provide support within our Glasgow office.
Key responsibilities include:
Opening and sorting incoming mail, scanning to our case management system, and delivering to the appropriate recipients
Recording and scanning documents to the firm’s archive system
Filing and retrieving archived documents from storage
Proactively managing the storage archive to ensure that documents are correctly stored and that the archive is kept in an organised and tidy manner
Processing outgoing mail – franking and ensuring it is ready for collection/delivery by the required time
Setting up meeting rooms
Assisting the any other general tasks as required, e.g. hand delivering external urgent items of mail, replenishing photocopiers and stationery cabinets, escorting contractors carrying out works within the office, provide assistance with desk moves, etc.
Skills and experience required for this role include:
Good attention to detail and the ability to use initiative within standard operating procedures
High levels of accuracy
IT literate – experience of using Microsoft Office, ability to enter and search for data in archive and case management systems
Excellent communication and interpersonal skills, good team player, adaptable
Previous experience of working in a similar role within a legal office environment would be advantageous.

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