Contract Management Specialist IV Parks and Recreation Department

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Job Description
Minimum Qualifications
Education and/or Equivalent Experience:
Graduation with a Bachelor's degree from an accredited college or university plus four (4) years of experience in a related field.
A Master's Degree may substitute for required experience up to a maximum of two (2) years.
Licenses or Certifications:
None.
Notes to Applicants
The City of Austin Parks and Recreation Department ( PARD )
provides, protects and preserves a park system that promotes quality recreational, cultural and outdoor experiences for the Austin community. Working with the City of Austin provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE
for more information.
The purpose of this Contract Management Specialist IV
position is to act as the subject matter expert for the contract compliance & purchasing unit and department customers. This position is a member of the Park and Recreation Department's ( PARD ) Contract Management team.
Responsibilities include (but are not limited to):
Develop and draft new contracts by analyzing departmental needs and conditions and applying current trends to contract development.
Prepare RFP's, scopes of work or specifications, and negotiate with vendors.
To write contractual terms and conditions and to develop effective performance measures.
To investigate alternative purchasing methods and recommend procedures for implementation.
To monitor compliance of existing contracts.
To negotiate and draft amendments.
To resolve non-compliance issues.
To provide contract information for inquiries from City Council, City Management, Boards and Commissions and others.
To prepare and present reports by compiling, reviewing, and analyzing data.
To interpret contract provisions and drafts legal assistance requests when necessary.
To identify and analyze advantages and challenges associated with potential agreements.
To respond to Public Information Requests.
Application Instructions/Job Requirements:
Application:
A detailed, complete application is required, and applicants must include on their Employment Record all experience (work and/or volunteer) related to this job posting - up to 10 years or more; this will be used to determine your base compensation. Employment Record dates must include month and year. Verification of employment history dates on resume should match online Employment Application. Statements such as See Resume will not be accepted and a resume alone will not be accepted in lieu of a complete online application.
Skills Assessments:
Skills assessment(s) may be required as part of the recruitment process.
Virtual Interviews:
PARD may conduct virtual interviews.
Military/Veteran:
An applicant claiming Military/Veteran status must provide a copy of his or her DD-214(s), or valid comparable document, at the time of interview.
Physical Requirements:
Tasks may involve bending, lifting, walking, carrying or using a force equal to lifting up to ten (10) pounds. Work environment includes inside, and outside environmental conditions, extreme temperatures, and hazards associated with equipment operation including fumes, oils, gases and mists. Must be physically and mentally able to communicate, respond and work with participant's needs and safety issues.
Other:
Travel:
If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you will drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
90 Day Provision for Additional Vacancy
: This posting may be used to fill other vacancies in other divisions/work locations within the City of Austin Parks and Recreation Department. Decisions on assigned selection will be made at the time of hire based on the business needs of the department.
Tobacco and Vape-****.59 per hour
Hours
Work/Location Schedule Notes:
Monday - Friday, 8:00am-5:00pm.
May be required to work during special events, evenings, weekends & holidays.
Work schedule & location is subject to change based on department needs & programs.
Job Close Date
03/07/2022
Type of Posting
External
Department
Parks and Recreation
Regular/Temporary
Regular
Grant Funded or Pooled Position
Not Applicable
Category
Professional
Location
200 South Lamar Blvd., Austin, 78704
Preferred Qualifications
Preferred Education/Certifications:
Certified Texas Contract Manager ( CTCM ) Certification.
Preferred Experience:
Experience leading department-wide or organizational procurement activities related to the purchase of equipment, goods, and services, in compliance with local, state, and federal guidelines.
Experience presenting at public meetings (boards, commissions, City Council, neighborhood groups, etc.) and professional conferences as representative of the department or organization.
Experience with drafting/developing contract documents, including monitoring contracts for compliance.
Other:
Ability to travel to more than one work location.
Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Develops and drafts new contracts by analyzing market and economic conditions and applying current trends to contract development; preparing scopes of work and/or specifications; negotiating with vendors/contractors; writing terms and conditions; and developing effective performance measures; investigates alternative purchasing methods and recommends procedures for implementation. Limited signature authority as delegated by the Purchasing Office and relevant administrative bulletins. Manages and administers existing contracts by determining compliance through performance monitoring; negotiating and writing amendments and revisions to scopes of work and/or specifications. Resolves non-compliance issues by investigating and resolving contract-related discrepancies, complaints, and disputes between all involved parties; canceling and/or terminating contracts and negotiating settlement agreements; and resolving appeals and claims. Provides consulting expertise to internal and external customers by developing and providing formal contract management training, interpreting contractual provisions, and providing advice on all facets of contract development, administration and management. Provides contract information in response to inquiries from City Council, City Management, Boards and Commissions, vendors, and other stakeholders. Prepares and presents reports by compiling, reviewing, and analyzing data and providing written and/or oral reports to management.
Responsibilities
- Supervision and/or Leadership Exercised:
May provide leadership, work assignments, evaluation, training and guidance to others.
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knowledge of contract law, contracting practices, regulations, policies and techniques.
Knowledge of contracts, including contract development, contract language, terms, conditions, etc.
Knowledge of applicable Federal, State and Local laws
Knowledge of community resources and structures.
Knowledge of city practice, policy and procedures.
Skill in oral and written communication.
Skill in using computers and related software applications
Skill in data analysis and problem solving.
Skill in planning and organizing
Skill in negotiation.
Ability to interpret policies, procedures and regulations.
Ability to impartially summarize and evaluate factors related to contracts
Ability to write specific terms of conditions for contracts
Ability to enforce contractual obligations
Ability to resolve complex, contractual issues
Ability to establish and maintain good working relationships with other City employees and the public
Ability to train others
Criminal Background Investigation
This position has been approved for a Criminal Background Investigation.
EEO/ADA
City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please **** or TTY (512) 974-2445.
Information For City Employees: If you are an employee within
the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.
Supplemental Questions
Required fields are indicated with an asterisk (*).
* The Contract Management Specialist IV position minimum qualifications are: Graduation with a Bachelor's degree from an accredited college or university plus four (4) years of experience in a related field. A Master's Degree may substitute for required experience up to a maximum of two (2) years. Do you meet these minimum qualifications? Yes
No
* This position requires a candidate with well-developed technical, contract management and communication skills, including experience conducting public meetings. Please describe your experience preparing technical reports and memos, as well as preparing and making presentations to a variety of audiences, including citizens, boards and commissions or other stakeholders.
(Open Ended Question)
* Describe your experience leading contract negotiations, including developing, managing, monitoring, presenting and performing compliance of high profile public contracts. No experience or knowledge
◦No experience, but have knowledge or training
◦Limited knowledge and experience (up to 1 year)
Working knowledge and experience (2-3 years)
Advanced knowledge and experience (4 years)
* Describe your experience efficiently and effectively while under high demand and pressure. Include your number of years of experience and reference where in your application you gained this experience.
(Open Ended Question)
* Are you currently a Certified Texas Contract Manager (CTCM)? Yes
No
* How many years of governmental purchasing experience do you have? None
0-1
1-2
2-3
3-4
4
* Do you have the ability to travel to multiple sites as part of the regular job duties? Yes
No
* * If selected as a top candidate, do you agree to a criminal background investigation? Yes
No
Optional & Required Documents
Required Documents Cover Letter Resume Optional Documents
Job Address
Austin
Texas
United States
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Employer:
City of Austin, TX
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About City of Austin
The City of Austin
This vibrant and dynamic city tops many lists for business, entertainment, and quality of life. One of the country’s most popular, high-profile “green” and culturally rich cities, Austin was recently selected the number one Best Place to Live in the U.S. (
U.S. News & World Report
). In 2016,
Forbes named
 Austin the city most likely to prosper over the next decade on their America’s Cities of the Future list, and the City of Austin ranked in the top ten on the 
Forbes
 list of America’s Best Employers for 2017. 
Austin continues to lead with its vision of being the Most Livable City in the Country, emerging as a player on the international scene with such events as SXSW, Austin City Limits, Formula 1, and being home to companies such as Apple, Samsung, Dell, and Ascension Seton Healthcare. From the home of state government and the University of Texas to the Live Music Capital of the World and its growth as a film center, Austin has gained worldwide attention as a hub for education, business, health, and sustainability. 
The City offers a wide range of events, from music concerts, food festivals, and sports competitions to museum displays, exhibits, and family fun. Austin is also home to a wonderful ballet, world-class museums, one-of-a-kind shopping, and beautiful outdoor spaces. You can just as easily spend your morning paddling the lake as you can strolling through a celebrated history museum. 
Located at the edge of the Texas Hill Country—rolling terrain of limestone bluffs, springs, rivers, and lakes—Austin’s temperate climate is ideal for year-round jogging, cycling, hiking on the City’s many trails, or swimming at Barton Springs or one of the area’s many other swimming holes. 
There are a number of excellent golf courses in the area as well as recreational opportunities for rowing, kayaking, canoeing, camping, rock climbing, disc golf, mountain biking, fishing, and more. Austin truly has something to offer for everyone.
City Government
The City of Austin is a progressive, full-service municipal organization operating under the Council-Manager form of government. Austin has a 10-1 council system with an at-large Mayor and Council Members that represent ten districts. The Mayor and Council Members may serve in their respective seats for four years with a maximum of two consecutive terms. 
The City Council appoints the City Manager who is the chief administrative and executive officer of the City. The City Manager is responsible for guiding and directing day-to-day operations, as well as providing strategic research, recommendations, and management leadership to the City Council on the city budget, programs, policies, and services. The City Manager implements the organization’s administrative responsibilities with a strong team of Assistant City Managers and department executives. Supported by a staff of more than 14,000 and a budget of $4.1 billion, the City Manager and staff deliver a broad range of services to the citizens of Austin. 
The City Council and City Manager of Austin are committed to the mission of delivering the highest quality, cost-effective services. Austin is a beacon of sustainability, social equity, and economic opportunity; where diversity and creativity are celebrated; where community needs and values are recognized; where leadership comes from its community members, and where the necessities of life are affordable and accessible to all.
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