Temporary Records Analyst

Profile

Temporary Records Analyst
The candidate will responsible for supporting the firm's operational needs and records management strategy. Provides front line assistance to end users for all Records requests. Assists in processing incoming information; sorts, classifies and codes material for integration into systems or into storage areas. Retrieves/references information regarding records for users. Take in, respond to and process or escalate departmental requests, Maintain, process or relay departmental requests of all kinds, Create files, both physically and within Records Management System (RMS), Sort, classify and code material for filing, File client documents and records onsite or code for archive storage, Arrange for pick-ups and deliveries with archive facilities, Maintain Vital Documents to ensure compliance with firm policies, Maintain accurate circulation of records, Perform assigned tasks that support the organization’s legal hold process, Facilitate the disposition of records, in accordance with retention policy and established procedures, Ensure proper records security by following established procedures to control access and protect custodial information, Assist in various Records-related projects as necessary or directed, Perform periodic audits/inventory scans of offices and file locations, Ensure adequate levels of supplies are maintained for records service needs, Assist secretaries and attorneys with scanning physical documents as needed, Perform other job related duties as assigned, Exercise independent judgment, Exhibit superior initiative, Significant attention to detail, Must possess good problem solving skills and a calm and focused attitude Excellent written and verbal communication, Proficiency in MS Office suite (Word, Excel, etc.), Recognize and correct data entry errors, Perform repetitive tasks over sustained periods of time (file shifts, file moves), Experience with RMS and DMS (Document Management Systems) strongly preferred, 1-3 years working in an administrative, records and information management, or similar field. Law or professional services firm experience highly desired. High school diploma required; Bachelor’s Degree preferred.

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