Programs Coordinator

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Programs Coordinator
The candidate: Manages administrative operations for all Law School international programming. Includes, but is not limited to, Galway, Ireland Study Abroad & Externship Program, Cuba Study Abroad Program, and Alumni Travel Abroad Trips. Acts as primary liaison between Law School and partner institutions abroad. Works closely with Law Budget office to create foreign program budgets, set per diems and faculty teaching stipends. Manages contracts with partner schools relating to student and faculty housing, on campus classroom and administrative space, etc. Facilitates and approves expense reimbursements for program administrators, Law Dean and those traveling on behalf of the Law Dean and Law School. Provides administrative support to faculty directors of concentrations relating to coordination, scheduling and facilitation of student information sessions and other concentration-specific programming. Manages the Law School’s Faculty Initiative Program, which provides grants to faculty who apply for funding for specific programs, courses and initiatives relating to their scholarship or areas of specialty. Maintains individual program/event budgets as allocated by the Law Dean. Helps to coordinate and plan a wide variety of additional special events and activities, such as workshops, luncheons, lectures, conferences, open houses and orientation programs for the Law School. Coordinates and manages large scale events sponsored by the Law Dean and acts as first point of contact for all Law School events and activities, ensuring compliance with policies and procedures and providing oversight and guidance to Law administrators, faculty, and staff planning special events, activities and conferences. Maintains integrated calendar for all Law School events; works with relevant parties to coordinate scheduling to minimize significant conflicts. Works closely with University and Law School departments, including, but not limited to, Law Administrative and Support Services, Law Faculty Department, Law Budget, Campus Police Department, Campus Facilities and Events Department, University Media Services and Catering offices to ensure maximum quality and services and successful event operations. May be required to travel and participate in specific programs on an as needed basis, outside of regular work hours. Programs may be held during evenings and/or weekends and may require an adjustment to the regular work schedule. Provide administrative support relating to the Scholarship Committee and Multi-School Faculty Workshop Exchange program. Book rooms for workshops, order lunches, make hotel reservations, communicate with speakers regarding their travel plans and the details of their visit. Update Speakers and Colloquia website. Must have 3-5 years of relevant office management experience or a bachelor’s degree is required. Experience in an academic setting is preferred. Strong computer skills including: MS Office (Word, Excel, Outlook and PowerPoint) as well as relational database experience (Suffolk uses Ellucian Colleague). Familiarity with desktop publishing software including MS Publisher is preferred. Must have sufficient comfort level with computers to allow for basic troubleshooting and problem-solving for self and Law dean users. Sufficient facility with computer software to learn the use of Westlaw, Lexis/Nexis for basic research, the Internet for basic research, Campus Cruiser, Blackboard, Colleague, and other campus systems.

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