Deputy Corporate Secretary

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Deputy Corporate Secretary
Duties: Deputize for the US Corporate Secretary on all company secretarial/corporate governance matters for Company. Support the US Corporate Secretary with providing first class company secretarial/ corporate governance advice, guidance and support to the HNAH Board of Directors, NEDs, Board Committees, senior management and departments. Support the US Corporate Secretary with leadership and management of US CG&S. Lead the US CG&S members responsible for regulatory and statutory obligations of HNAH, including those arising from the listing of debt of its subsidiaries on stock exchanges. Contribute to the development, formulation, communication and consistency of strategic and operational objectives of US CG&S. Have outstanding communication skills, continuously drive pace, quality and agile ways of working. Supports the US Corporate Secretary by overseeing all aspects of governance and related support within the HNAH organization, including: Planning, scheduling, review of relevant materials submitted to board/committees and all associated governance. Oversight of all Board Committees and primary support for HNAH Board meetings. Day to day support for NEDs, including onboarding, induction and ongoing training needs. Set expectations and standards for the team in relation to the delivery of a world class, effective and efficient company secretarial service including liaising with the relevant Chair to ensure a clear focus on the strategic agenda, effective meeting management, timely production of minutes and tracking of actions. Assistance with global governance initiatives and projects. Assistance in organizing the agenda, logistics and content for director off sites and other events in liaison with relevant members of HNAH management, as applicable, and the Board Relations and Engagement Events team. Record keeping and responding to regulatory and other information requests, second line reviews and internal audits. Tracking, influencing and acting upon changes in legislation, regulation, guidance and best practices relevant to the responsibilities of the team and the team’s support of the HNAH Board and organization. Support the US Corporate Secretary with providing advice, guidance and support to the HNAH Board of Directors, subsidiary companies, and senior management on corporate governance and statutory, regulatory and governmental requirements as well as best practice and standards. Smooth delivery of the core meeting cycle. Respected as a highly professional and trusted advisor to the HNAH Board, relevant committees and senior management. Strong relationships with key stakeholders. High quality company records. Monitor and assess developments to regulatory and statutory obligations of HNAH and its subsidiaries, including regulatory Heightened Standards and continuing obligations arising from stock exchange listings. Provide high quality company secretarial/ corporate governance advice, guidance and support to the US CG&S function. Maintain and develop effective relationships with core internal stakeholders, colleagues in the function and senior executives. Assist the US Corporate Secretary with leadership and management of the US CG&S function. Maintain and develop positive and professional working relationships with senior management and business managers. Contribute to an environment for the delivery of consistent performance measurement, training, career management and succession planning across the department. Contribute to the strategy for the coordination and promotion of initiatives that result in the sharing of company secretarial/ corporate governance knowledge and best practices across the US team. Active role in the leadership of the US CG&S function. Maintain and develop positive and professional working relationships with senior business managers. Robust performance management. Team succession planning. Development of team members’ professional and personal skills and capabilities. Promote staff engagement. Collaborative and effective relationships that result in the sharing of company secretarial / governance knowledge and best practices. Effective cascade of information to the team from other areas of the global function. Support the US Corporate Secretary in monitoring the effectiveness and appropriateness of the corporate governance framework of the Board of Directors, its Committees and among Group companies within the US. Support the US Corporate Secretary in monitoring of the resourcing, costs and expenses of the US CG&S function. Support the US Corporate Secretary in regularly assessing the operational and cost efficiency of the US CG&S function. Support the US Corporate Secretary in re-engineering existing processes to deliver efficiencies within the US CG&S function. Responsible for the development and implementation of policy and procedures in adherence to Group policies and management of operational risk. Leadership over all regulatory and compliance matters and the management of operational risk.

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