Event Production Coordinator

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:text,ActualValueFromSolar:null},{QuestionName:Job Description,AnswerValue:u003cpu003eu003cbu003eJob Summaryu003c/bu003eu003c/pu003eu003cpu003eThe Event Production Coordinator is responsible for both internal and external organization and communication while planning concerts and events at various venues.u003c/pu003eu003cpu003eu003c/pu003eu003cpu003eu003cbu003eKey Responsibilities u003c/bu003eu003c/pu003eu003culu003eu003cliu003eWorking closely with clients, promoters and tours to advance proper information and communicate critical information with internal departments in a timely manner.u003c/liu003eu003cliu003eAdvance production elements of an event with the appropriate event and/or promoter contacts prior to the event going on sale.u003c/liu003eu003cliu003eCoordinate internal hospitality and corporate partnerships events, using the same methods of advance used for concerts ensuring all departments are in consistent communication.u003c/liu003eu003cliu003eCreate and manage internal calendar and pipeline of events with appropriate departments.u003c/liu003eu003cliu003eWorking closely with clients, promoters and tours to advance proper information and communicate critical information with internal departments in a timely manner.u003c/liu003eu003cliu003eAdvance production elements of an event with the appropriate event and/or promoter contacts prior to the event going on sale.u003c/liu003eu003cliu003eCommunicate with the appropriate departments ticketing elements, scalings u0026amp; production elements, including the proofing of production CAD drawings.u003c/liu003eu003cliu003eAdvance catering elements for all meals, dressing room rider requirements, bus stock and load out.u003c/liu003eu003cliu003eAdvance and coordinate all elements of VIP information.u003c/liu003eu003cliu003eProcure any event related needs such as rental vans, runners, production equipment, backline, etc.u003c/liu003eu003cliu003eAdvance any approved sponsorship elements including signage, sampling, tabling, etc.u003c/liu003eu003cliu003eAdvise all event related staff (productions, conversions, security, guest services, box office, catering or logistics) of an event with consistent communication and by ultimately issuing a show advance and synopsis.u003c/liu003eu003cliu003eServe as the main contact on the day of event from load in to load out.u003c/liu003eu003cliu003ePrepare necessary items including back up invoices for miscellaneous expenses in time for settlement.u003c/liu003eu003cliu003eCreate a post event summary on the day of event and send to appropriate departments with the intent of celebrating successes and correcting constructively necessary items in order to continuously improve.u003c/liu003eu003cliu003eLead site visits for potential shows and/or future events.u003c/liu003eu003c/ulu003eu003cpu003eu003cbru003eu003cbu003eSupplemental Job Functions u003c/bu003eu003c/pu003eu003culu003eu003cliu003ePerform various duties as assigned by management including special projects, cross train with other employees for back-up coverage.u003cbu003e u003c/bu003eu003c/liu003eu003c/ulu003eu003cpu003eu003cbru003eu003cbu003eMinimum Knowledge, Skills and Abilities u003c/bu003eu003c/pu003eu003culu003eu003cliu003eBachelor’s Degree in related field.u003c/liu003eu003cliu003e3-5 years of experience in event coordinator/planning.u003c/liu003eu003cliu003eExcellent verbal and written communication and interpersonal skills.u003c/liu003eu003cliu003eExceptional professionalism and polish in demeanor and appearance.u003c/liu003eu003cliu003eStrong attention to detail, timelines and organization.u003c/liu003eu003cliu003eAble to work extended hours, including nights, weekends and holidays.u003c/liu003eu003cliu003eNecessary problem solving, collaboration skills.u003c/liu003eu003cliu003eProficiency with all Microsoft Office applications, specifically including Word, Excel, PowerPoint and Outlook.u003c/liu003eu003c/ulu003eu003cpu003eu003cbru003eu003cbu003ePreferred Knowledge, skills and abilities u003c/bu003eu003c/pu003eu003culu003eu003cliu003eExperienceu003c/liu003eu003c/ulu003eu003cpu003eu003cbru003eu003cbu003eWorking Conditions u003c/bu003eu003c/pu003eu003culu003eu003cliu003eFrequent visual/auditory attentionu003c/liu003eu003cliu003eExposure to moderate noise levelu003c/liu003eu003c/ulu003e,VerityZone:jobdescription,QuestionType:textarea,ActualValueFromSolar:null},{QuestionName:Req Number,AnswerValue:5777BR,VerityZone:autoreq,QuestionType:text,ActualValueFromSolar:null},{QuestionName:City,AnswerValue:Detroit,VerityZone:formtext6,QuestionType:text,ActualValueFromSolar:null},{QuestionName:State,AnswerValue:Michigan ,VerityZone:formtext2,QuestionType:single-select,ActualValueFromSolar:null},{QuestionName:Posted Job Title,AnswerValue:Event Production Coordinator,VerityZone:formtext7,QuestionType:text,ActualValueFromSolar:null},{QuestionName:Business Unit,AnswerValue:313 Presents ,VerityZone:formtext3,QuestionType:single-select,ActualValueFromSolar:null}],GQId:2984,isGQResponsive:true,isActive:true,isSocialReferralJobRestricted:false,localeId:1033,AutoOptionalReqId:5777BR,Title:Event Production Coordinator,JobSiteId:6894,Link:****{Responsive_AdvancedCSS: \,Responsive_BackgroundColor: #FFFFFF,Responsive_BackgroundImage: none,Responsive_BaseFontColor: #000000,Responsive_BaseFontFamily: Arial, Arial, Arial, sans-serif,Responsive_BaseFontSize: 16px,Responsive_ButtonBackgroundColor: #000000,Responsive_CompiledCSS: /* remember to define focus styles! */input,select,.control,.ui-selectmenu-button,textarea,.pseudocheckbox,.pseudoradio,.controlWrapper,.textAreaWrapper,.lightBorder,.themed .ui-selectmenu-button,.ui-state-default { border-color: #000000;}.baseFontColor { color: #000000;}.baseColorPalette { background-color: #ffffff; 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