Legal Assistant

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Legal Assistant
The candidate will provide full administrative support and personal assistance to a team of professionals. The appropriate individual should be able to assist in driving all projects from conception to completion, manage multiple calendars, take charge of office operations, and provide excellent customer service to all members. You should be able to work proactively and reactively as an extension of the company and bring a results-oriented approach and streamlined execution to every project. Docket control to include managing and maintaining the company calendar and executives’ calendars: All calendars need to be treated as a continuous project, having no deadline, and always needing change and adjustment. There needs to be extreme attention to detail when scheduling appointments and maintaining the calendar. The entire business is based on calendared events. Assist in servicing members and clients: Answering general inquiries clients may have, monitoring a private members-only site to keep up with the business, sending flowers and care packages, etc. Creating, maintaining, archiving, scanning and retrieving departmental files, and maintaining cloud drive. Creating and updating contacts via database system as necessary. Organizing, coordinating, and completing all phases of multi-leg national travel arrangements; including booking of flights, accommodations, transportation, reservations, creation of itineraries, providing directions, and coordinating meetings: The executives of this company travel frequently. You will be responsible for all of the things listed above and anything else that they may need while they are away, including some personal errands. Document production - letters, emails, memos, presentations, and reports. Processing and filing mail. Office management: Ordering supplies, keeping groceries in stock, maintaining project board, keeping an updated list of passwords and sensitive information, paying bills. Assisting with projects and other duties as needed. Limited availability during non-working hours to assist in travel changes and other misc. urgent requests. Multi-line telephone support. Light personal assistant duties will also need to be performed such as making doctor appointments, arranging for a pet sitter, running errands. Be prepared to figure out how to get things done. 5 years in an administrative assistant role, preferable in corporate or law office setting; interaction with executive-level professionals a plus. Organized self-starter who can work independently with little direct supervision. High attention to detail, very strong organizational skills, and ability to think outside the box. Ability, flexibility, and adaptability to manage multiple and ever-changing priorities, personalities and deadlines. Strong customer service and people skills are required. Sound understanding of corporate office policies and procedures. Ability to interact with employees and clients at all levels with confidence and professionalism. Excellent written, oral and comprehension experience and associated skill sets. Able to maintain a high level of tact, diplomacy, and confidentiality. Computer skills - must include advanced-level proficiency in Microsoft Office products.

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