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Administrative Coordinator (Science and Conservation) (Full - Time, Regular)
We are seeking to hire a full-time bi-lingual Administrative Coordinator to join the science and conservation team at the Nat. The position provides support to the Vice President of Science and Conservation and assists in coordinating the daily operations of the science departments in the Biodiversity Research Center of the Californias (BRCC).
BRCC is the research arm of the Museum and focuses on researching, understanding, and conserving the biodiversity of Southern California and the peninsula of Baja California. Through contemporary fieldwork coupled with our collections of over 8 million specimens, we study the diversity, ecology, and evolution of life. BRCC is home to about 50 part- and full-time staff that are a passionate and fun-loving bunch.
The incumbent must be organized, efficient, flexible, and discrete. The position entails performing multiple organizational and social tasks often interacting with a wide variety of internal and external stakeholders. This position must use judgment and discretion in prioritizing and communicating information and making decisions. The ideal candidate will be bi-lingual, highly organized, good at multi-tasking, easy-going with a great sense of humor. Day to day activities will include general administrative duties such as:
Managing, directing, and sometimes responding to customer service and public relations issues for BRCC, including coordinating meetings and communications with both internal and external stakeholders
Assisting with accounting functions including, but not limited to, coordinating purchasing, inventory control, payment requests, and reimbursements
Assisting the VP in the management and prioritization of e-mail, and calendar maintenance
Coordinating timing and location of regular and ad hoc meetings, including assisting with agenda development, notetaking, and tracking of progress on post-meeting action items
Assisting with project reporting and budget tracking
Serving as a liaison with other internal departments as appropriate (ex. Accounting, HR, Marketing) to facilitate the day-to-day activities of the division
Coordinating BRCC-wide internal reporting
Facilitating the logistics of regular internal science seminars
Coordinating travel arrangements for science division, travel is often international and requires attention to internal and external procedures to ensure travelers are properly insured and equipped for travel
Sometimes coordinating special projects/events and other science activities as requested by the VP
Skills and Qualifications:
Excellent command / highly proficient in spoken and written English and Spanish
At least 3 years of experience in a similar job, including process management, reporting, and writing
Excellent organizational capabilities, including the ability to set up processes, systems, and workflow to ensure adherence to procedures and follow-up
Demonstrated commitment to diversity and ability to effectively work with a diverse range of people
Highly proactive; motivated, with a positive personality and excellent follow-through
Proven team player with good communication skills and customer service skills who is approachable, responsive, trustworthy, professional, and positive
Working knowledge of appropriate software, especially Microsoft Word, Excel, and Outlook, Teams, SharePoint, as well as Adobe Acrobat
Experience with accounting systems (i.e., Intacct) is preferred but not required.
Academic or avocational experience in natural history is preferred.
In compliance with the San Diego Natural History Museum’s mandatory vaccination policy, the Museum requires proof of full vaccination against COVID-19 as a condition of employment. Accommodations based on medical and religious exemptions will be considered.
This position acts as the hub of facilitating virtually everything that BRCC does. If you have a curious mind that enjoys interacting with lots of people and projects and has the discipline to stay organized and follow through, this could be the job for you.
Compensation:
dependent on experience, starting pay will range from $20-$24/hr
This position is eligible for benefits such as health insurance, vacation, 15 paid holidays, free admission into all of Balboa Park’s museums as well as free admission to the San Diego Zoo and Safari Park.
To Apply:
Please submit a cover letter outlining your interest in the position, résumé, and three references to ****
. Applications will be reviewed beginning June 22, 2022 and will continue until position is filled. 
No phone calls, drop-ins or recruiters, please.
Chief Financial Officer & Chief Operating Officer (Full - Time, Regular)
Our Story
Founded as—and still officially named—the **MEMBERS ONLY**SIGN UP NOW***. (The Nat), the organization traces its roots to an enthusiastic group of amateur naturalists who came together in 1874 to study the unique flora and fauna of our region. Now known as the San Diego Natural History Museum (and affectionately referred to as The Nat), the organization focuses on the natural history and unique biodiversity of our binational region. With a $12M annual budget and 170 employees, we welcome nearly 400,000 people to the Museum each year. In addition to our location in Balboa Park, The Nat hosts environmental education programs in the community, and we are engaged in scientific research throughout Southern California and the Baja California Peninsula.
While many people know The Nat as a flagship institution in Balboa Park, we are much bigger than our building. The world we live in is an amazing place. We want everyone to understand it better, enjoy it more, and love it as much as we do, so we’ll all protect it for the future. Because we believe that nature is the biggest exhibition of all. For more information, please visit:
sdnat.org
Leadership & Culture
As a member of the executive team, the CFO/COO will report to CEO, Judy Gradwohl who joined The Nat in July 2016 as the organization’s first woman president and CEO, following more than 30 years at the Smithsonian Institution. Judy’s passion for and wide range of experience in natural history research, science communication, and museum management has taken the organization to new heights. Under her leadership, the Museum developed a new strategic plan that focuses on regional science, collections, education, and conservation. The CFO/COO will join a convivial and dedicated team of exceptionally talented staff, working collaboratively to help shape the organization’s future. It is also an incredible time to join The Nat, as we prepare to embark on the largest capital campaign in the organization’s history. The CFO/COO will play a key leadership role in laying the financial groundwork for the $50M campaign and managing the important infrastructure investments it will fund.
Benefits & Features
Salary: $160,000 - $170,000
Medical, dental and vision coverage
Flexible Spending Accounts: Health, Dependent and Transit
Life Insurance for annual salary up to $150,000.
AD&D and Long-Term Disability
Voluntary Life or Accidental Death and Dismemberment Insurance
Retirement Plan eligible to contribute immediately. Employer match, after one year of employment.
10 paid days off
10 paid sick days
15 paid holidays
Park Employee discounts at stores, coffee carts and restaurants.
Free admission into all of Balboa Park’s museums and the San Diego Zoo and Safari Park.
See our website for more information on benefits of working at the Museum: ****Location
This role will need to work primarily on site in Balboa Park and there is some flexibility for remote work.
Position Summary
With a new strategic plan, the upcoming capital campaign and our 150
th
anniversary fast approaching, the CFO/COO will have a real opportunity for impact. The Nat is a key player in conservation conversations and is actively addressing environmental issues that will shape our region for future generations. The CFO/COO will report to the CEO, and work closely with the Board of Directors, including the Finance, Audit, and Investment Committees. They will manage our $12M annual budget, with overall strategic and operational responsibility of the finance, operations, and administrative departments for one of San Diego’s most beloved institutions. This includes building facilities, accounting, HR, and IT/AV, as well as our museum store retail operations and food & beverage sales. In addition, the CFO/COO will leverage their business acumen to help us grow our contract services division, which provides environmental consulting services throughout the region. Currently a $2M business for The Nat, this division has very exciting growth prospects.
The CFO/COO will lead a dynamic and talented team, managing five to six direct reports and a total team of 25 staff altogether. A key member of our senior leadership team, this is a high-profile position, both within our organization and our sector locally, as they collaborate with executives at other leading cultural institutions. The CFO/COO role offers an excellent opportunity for a candidate with exceptional inter-personal skills and collaborative, transparent and inclusive management ethos.
Priority areas for this position in the first 12 months include:
Provide strong financial and strategic support to the CEO.
Collaborate with the CEO to develop a comprehensive business plan to expand The Nat’s earned revenue streams, such as environmental consulting, events, retail, food and beverage.
Finalize the rollout and implementation of the new accounting software, Sage Intacct.
Lead a compensation analysis and salary modeling for all positions across The Nat to support equity and retention.
Ensure all departments are prepared for The Nat’s capital campaign.
Hire and oversee a project manager responsible for managing the capital improvement projects tied to the campaign.
Prepare for and oversee the audit.
Duties & Responsibilities
Finance
Oversee cash flow planning and ensure availability of funds as needed.
Oversee cash, investment, and asset management.
Oversee financing strategies and activities, as well as banking relationships.
Develop and utilize forward-looking, financial analyses to provide insight into the organization’s operations and business plans.
Planning, Policy, and Donor Relations
Coordinate the development and monitoring of budgets.
Develop financial business plans and forecasts.
Participate in corporate policy development as a member of the senior management team.
Engage the finance committee of the board of directors to develop short-, medium-, and long-term financial plans and projections.
Represent the Museum to financial partners, including financial institutions, donors, foundation executives, auditors, public officials, etc.
Remain up to date on nonprofit audit best practices and state and federal law regarding nonprofit operations.
Accounting and Administration
Oversee the accounting department to ensure proper maintenance of all accounting systems and function.
Ensure maintenance of appropriate internal controls and financial procedures.
Ensure timeliness, accuracy, and usefulness of financial and management reporting for federal and state funders, foundations, and the board of directors; oversee the preparation and communication of monthly and annual financial statements.
Ensure timely and accurate accounts receivable transactions for Museum business ventures.
Coordinate audits and proper filing of tax returns.
Ensure legal and regulatory compliance regarding all financial functions.
Ensure excellent customer service and effective communication between accounting, staff, vendors, and clients.
Utilize existing systems and additional technology solutions to streamline processes and maximize the amount of time not spent on administration
Building Operations and Support Functions
Oversee the operations of building support staff and security functions to ensure safety and comfort of visitors, employees, and collections.
Oversee capital improvement projects and prepare capital budgets.
Pursue energy savings projects where applicable to the Museum operations.
Oversee operation of information technology function and develop priorities regarding investments in IT infrastructure and cybersecurity.
Oversee the human relations function to ensure compliance with the employee manual and all state and federal employment laws.
Manage insurance and legal needs.
Management
Participate in museum management and supervise, coach and mentor staff to achieve departmental and museum success.
Work effectively with peers on Executive Management team to anticipate and solve problems and create sound policies.
Actively communicate with staff inside and outside division to ensure that they have the tools, training and direction needed to be effective in their jobs. Provide feedback, and model respectful and collegial behavior.
Inclusion, Diversity, Equity and Accessibility
Incorporate principles of IDEA into all departments, including hiring, management of staff and volunteers, and activities for the public
Promote IDEA in all Museum interactions
Background Profile
Strategic and hands-on approach to finance, accounting, and operations; adept at analysis, business planning, forecasting, and committed to the Museum’s mission. 
Demonstrated experience with audit, legal compliance, and budget development. 
Strong knowledge of organizational development and HR management principles.
Excellent communications skills, written and oral; comfortable communicating key data, including presentations to senior management, the board, and outside stakeholders/partners.
Ability to multi-task while maintaining vigilant attention to details. 
Minimum BA, a CPA and/or MBA preferred.
Prior nonprofit experience desirable.
COVID-19 Vaccination Policy
In compliance with the San Diego Natural History Museum’s mandatory vaccination policy, the Museum requires proof of full vaccination against COVID-19 as a condition of employment. Accommodations based on medical and religious exemptions will be considered.
For more information or to apply, please contact:
Sarah Thompson, Director, Blair Search Partners
1855 First Avenue, Suite 300, San Diego, CA 92101
****
Director of Café and Retail Operations (Full – Time, Regular)
Role Summary/Objectives:
The primary role is to create the overall vision for the café and retail operations that enhances the visitor experience. The Director is responsible for leading the department to achieve revenue goals, and provide an outstanding experience for all visitors through creative, mission-related products, merchandising, menu options, and customer service.  This position ensures the shop and cafe are an integral part of the experience of all visitors. In addition, this position oversees the liquor license and beverage needs for special events. This full-time, exempt position reports to the CFO/COO and has a varied schedule that includes weekend and/or evening hours. 
Roles and responsibilities:
Directs the general vision, operations, and management of the food, beverage, and retail services (including e-commerce) department.
Responsible for ensuring the café and shop is on brand, reaches a broad audience, and reflect the Museum’s mission and strategic goals;
Creates the overall vision for the café and shop that enhances the visitor experiences and ensures it is an integral part of the experience for all guests.
Recruits, mentors, trains, develops and successfully manages a team to achieve the strategic objectives and the present and future needs of the department
Oversight of the annual department planning and in creation and management of annual operating plans and budget.
Analyzes financial data and develops strategies around pricing, merchandising, and promotions.
Manages the point-of-sale system; runs reports and reconciles with accounting.
Oversees inventory control and calculation for monthly analysis and reconciliation.
Directs ordering quantities and timing, receiving, invoice settlement and accuracy.
Manages food, beverage, merchandise, and labor costs. Monitors market conditions that impact menu and merchandise offerings, business volume, and profitability.
Oversees the creation of menus to entice a variety of audiences including café patrons and internal private events while incorporating a pricing structure that will support the bottom-line goals.
Works closely with the communications department to develop products and identify marketing opportunities to promote food, beverage, and retail products.
Coordinate with other departments on the retail display and merchandise and how it connects to the current exhibitions.  
Trains bartenders and works closely with the special events department to oversee beverage service and inventory.
Develops beverage menus and pricing in coordination with the special events department.
Ensures compliance for the safe and legal service of alcoholic beverages.
Works with local and state inspectors (e.g., Department of Environmental Health and ABC) to ensure all food safety measures are met. Ensures all staff are in compliance with all health, safety, and training regulations.
Creates and implements all policies and procedures for the department including compliance of organizational standards relating to the quality of products and services.
Keeps all public and storages areas clean and organized.
Monitors all equipment to ensure all items are in working order for all functions.
Primary duty is management and leadership, however, may be required to fill in to relieve/back-up staff during peak periods or when short-staffed.
Maintains knowledge of other museums and industry trends.
Other duties as assigned.
Qualifications and Requirements:
Bachelor’s degree in food service/hospitality management preferred.
A minimum of 5 years of progressive responsibility in the food and beverage industry is required.
Advanced knowledge required of wines, distilled spirits, malted beverages, and service skills for high-quality beverage service, modern buffet and reception setup, flow management, replenishment techniques, and aesthetically pleasing presentation.
Certification in safe alcohol service or TIPS preferred.
Experience in resolving customer issues/complaints as well as overall excellent customer service required.
Proficient in computer software including Microsoft Word and Excel.
Proven ability to effectively build and foster a team environment.
Ability to make decisions in a fast-paced environment.
Must be of legal age to service alcoholic beverages.
Ability to effectively communicate verbally and non-verbally with others.
Ability to work with all personality types even in adverse situations.
Ability to multi-task, prioritize, anticipate situations, and take quick action.
Demonstrated commitment to customer service.
Excellent problem solving/decision making skills.
Ability to work independently and proactively in a fast-paced environment.
Ability to work late nights and weekends.
Mental & Physical Requirements:
Ability to lift at 25 – 100 pounds.
While performing the duties of the job, the employee may be required to walk or stand for long periods of time.
Must be able to bend, climb, balance, reach, stoop, kneel, crouch or crawl without hindrance.
Maintains a professional appearance appropriate to position and as per Museum policy.
Ability to climb on step stool or ladder in order to complete elements of the job or facilitate maintenance issues.
Fine motor skills.
Must have a valid driving license.
Experience with a database-driven POS required.
Must possess valid food handler card or acquire within first 30 days of hire.
Intermediate Microsoft Office skills.
Comfortable with public speaking and leading a small group.
Comfortable dealing with a wide array of guests and customer service situations.
In compliance with the San Diego Natural History Museum’s mandatory vaccination policy, the Museum requires proof of full vaccination against COVID-19 as a condition of employment. Accommodations based on medical and religious exemptions will be considered.
Weekly Schedule:
Friday – Tuesday (subject to change as needed)
This is a full-time exempt position eligible for benefits such as health insurance, vacation, 15 paid holidays, free admission into all of Balboa Park’s museums as well as free admission to the San Diego Zoo and Safari Park.
Salary Range:
$70K to $80K – based on experience
To apply please submit resume, cover letter outlining your experience, salary requirement and three professional references to ****
NO PHONE CALLS, NO DROP INS, and NO RECRUITERS please.
Entomologist (Full - Time, Temporary)
The San Diego Natural History Museum is looking to hire a temporary, full-time
Entomologist
to assist with various projects within the Entomology Department.
Position Summary:
The Entomologist will be the day-to-day coordinator for a variety of grant and contract funded projects in the department. The incumbent will also assist the Curator of Entomology and Entomology Collections Manager to perform a variety of both technical and routine duties. The primary responsibilities of the incumbent will be to perform field and laboratory entomological collection and identification tasks, assist with data management, analysis, and report writing. This is a job for someone who not only likes to be in the field, but who is also committed to data quality control and arthropod identification.
Responsibilities include:
Research and contract assistance:
Field collection of arthropod specimens using various trapping methods.
Laboratory identification of arthropod specimens to at least order, specialization in a specific group of insects preferable.
Working in remote areas, solo or with a team.
Accurate and organized data management and assistance with report writing.
Collections curation:
Working with taxonomic keys to identify arthropods to genus and species.
Specimen preparation and data management according to department standards for incorporation into the collection.
Teamwork:
Mentor, coordinate, and advise technicians, apprentices, and volunteers as they relate to specific projects.
Working with external stakeholders, including land owners/managers and project collaborators.
Qualifications and Requirements:
A graduate degree in entomology or a related field; or bachelor’s degree with equivalent life experience.
Project management experience that includes field and laboratory arthropod sampling and identification.
Must demonstrate experience in arthropod identification to genus and species.
Valid California driver’s license and clean driving record
Must be willing to work independently in remote areas.
Must be willing to occasionally work odd hours, and travel for multi-day field trips that may include camping.
In compliance with the San Diego Natural History Museum’s mandatory vaccination policy, the Museum requires proof of full vaccination against COVID-19 as a condition of employment. Accommodations based on medical and religious exemptions will be considered.
Time Commitment:
This position is expected to continue for one year, with the possibility of an extension should funded work continue to be available.
Pay:
$22-$25/hr
This position is eligible for benefits such as health insurance, vacation, 15 paid holidays, free admission into all of Balboa Park’s museums as well as free admission to the San Diego Zoo and Safari Park.
To Apply:
Please submit a cover letter outlining your interest in the position, résumé, and three references to ****
. Applications will be reviewed beginning June 13, 2022 and will continue until positions are filled.
No phone calls, drop-ins or recruiters, please.

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