Tax Legal Administrative Assistant

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Tax Legal Administrative Assistant
The candidate will type from rough draft, handwritten materials and/or dictation into proper format. Compose basic or routine letters/transmittal e-mails. Enter timekeepers' time entries. Proofread for spelling, punctuation and grammar. Schedule and calendar appointments and meetings; make travel arrangements and complete expense reports. Obtain/maintain contact information. Serve as back-up to other assistants. Monitor e-mail, regular mail and voice mail. Organize and maintain filings and files. Assist timekeepers with tracking deadlines and organizing projects. Answer phones and resolve questions and concerns from clients, other attorneys, coworkers and other parties in a courteous and effective manner. Prepare and format briefs, pleadings and other legal documents relating to tax matters. File legal documents (electronic filing) within state, federal and tax court systems. Ensure the effective and timely delivery of outgoing mail, messenger deliveries and overnight deliveries. Consistently and accurately maintain the firm’s document management system. Provide exceptional customer service to clients at every level of interaction. Provide support to attorneys in a high volume, time sensitive atmosphere. 3-5 years of administrative assistant experience; legal experience preferred. A Bachelors' Degree is a plus. Typing speed of at least 65 wpm are required. Familiar with the rules of WI and/or other State and Federal Court systems are required. Good understanding of the legal process surrounding Tax matters are required. Ability to communicate courteously and effectively with clients, attorneys, other internal employees, and outside parties are required. Familiarity with case and document management software are required. Excellent written, oral and e-mail communication skills are required. Excellent listening skills are required. Supportive in a team environment are required. Prioritize and handle/complete multiple tasks with competing deadlines. Strong technology skills. Demonstrated familiarity and experience with Microsoft Word/Excel/Outlook/PowerPoint are required. Exceptional organizational skills are required. Strong attention to detail with a commitment to accuracy are required. Solid grammar, spelling, vocabulary and language skills are required.

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