Legal Secretary

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Legal Secretary
The candidate supports the Legal Services Group attorneys, managers, and paralegals by providing confidential secretarial assistance including drafting, typing, transcribing, and gathering information. Responsibilities also include organizing and maintaining confidential files; maintaining and coordinating calendars, tracking status of projects; and coordinating travel and other administrative activities. Provides confidential secretarial assistance including drafting of correspondence, routine notices, memoranda, reports, spreadsheets and tables for attorney/manager/paralegal review; as well as transcribing, typing, finalizing and proofreading correspondence, memoranda and documents. Performs initial review of incoming correspondence, documents and obtains information from computer data systems, government agencies, documents, and individuals to facilitate review of matters. Organizes and maintains confidential filing systems including physical and electronic files. Tracks matters and obtains documents and information (from internal and external sources) to keep matters current. Maintains and coordinates meetings and calendars, handles calls, schedules appointments, as well as attends to all logistics needs (e.g., secures meeting space and equipment). Coordinates travel and other activities for staff ensuring processing of all necessary administrative forms (e.g., Staff Development, Expense Reports, Travel Requisition, Payroll Time Reports). Coordinates, organizes, develops, implements, and maintains tracking systems to monitor matters, projects, assignments, and deadlines. Assists and provides back-up legal secretarial and/or administrative support for the entire Legal Services Group. Communicates with various government agencies, courts, other KS staff and retained outside counsel/other professionals. Performs initial review of documents for standard provisions and compliance with policies, procedures and appropriate approvals. Obtains information as required for preparation of documents (including applicable rules and regulations and relevant factual information) and prepares initial draft of documents. Assists with revisions and follow up with various parties, keeping track of status. Process documents as necessary. Should have Legal Secretary certification. Minimum of 3 years of related work experience. Advanced computer skills in Word and Outlook and working knowledge of matter tracking systems (e.g., ProLaw/Corporate Legal Management System). Knowledge of KS internal policies and procedures. Familiarity with legal terminology and legal processes related to real estate, business and finance. Experience as a legal secretary. Working knowledge of current Windows Suite applications including Excel, Power Point, Access, Visio. Ability to design complex spreadsheets and build databases.

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