Program Manager

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Program Manager
The candidate will be providing project management assistance to the Executive Director and Associate Dean of the Consortium, in support of the JD Concentration in Law and Health Sciences at College and select grant-funded programs. This includes: Independently and proactively monitoring projects status and timelines and providing regular updates; meetings of core Consortium staff and faculty, utilizing Microsoft Outlook; Preparing meeting materials and taking notes; Serving as initial point of contact for health law student advising; maintains a thorough understanding of JD concentration and registration process, conducts initial intakes, can speak to the general requirements and different concentration tracks, schedules meetings with faculty advisor/s, transitions students from initial intake to next stages of registration process including scheduled follow ups as needed, maintains health concentration databases (e.g. internal to the Consortium and with the registrar’s office); Maintaining knowledge of Concentration, College, and Consortium policies and procedures; Managing Consortium events; proposes and executes events based on Consortium community’s interest and needs, responsible for all event logistics from inception to completion, including room reservations, catering, Facilities and Media Services set up, security co-ordination, clean up, list serve updates, and follow ups with key stakeholders where appropriate, publicizes event across all appropriate Consortium channels, tracks attendance, and makes updates to event materials and arrangements as necessary; Assisting the Executive Director and Associate Dean with outreach and Communications activities, including developing communications strategy, tracking frequency and breadth of communications in order to achieve timely and effective communications, coordinating across organizations, departments and with faculty to produce comprehensive and up-to-date Consortium materials at regular intervals, drafting and distributing correspondences and program materials, primarily using MyHastings, Canvas, MailChimp and Microsoft Outlook; periodically updating the Consortium website. Assisting the Associate Dean and Executive Director with grants and budgets, including coordinating meetings with Fiscal, tracking expenditures across different funds, managing p-card allocations and reimbursements, implementing and overseeing invoices, travel advances, one-time allocations across external accounts, etc.; Managing the Consortium office space; Creating and implementing intuitive, user friendly databases i.e. advising database, health law firms database, organizing and maintaining online records and databases, primarily using Box; Miscellaneous administrative duties as necessary to assist with the smooth functioning of the Consortium and its numerous programs; including in-person-availability to bridge and strengthen communication across different programs and other duties as assigned.

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