Legal Secretary

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Legal Secretary
The candidate will be responsible for providing high quality and efficient legal secretarial and administrative services for multiple timekeepers, while working in a team environment. Provides support to both assigned timekeepers and others on an overflow basis. Type and edit legal and other documents (including correspondence, memoranda, bills, timesheets and project work) from handwritten or typed materials. Copy, distribute, send (electronically and/or via mail, courier or express service), file and otherwise handle completed work. Proofread work for accuracy of copy, format, grammar, punctuation and syntax. Receive, screen and transmit telephone calls, conference calls and messages to/from attorneys, clients and staff. Handle incoming and outgoing mail. Perform secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports. Set up and maintain files. Coordinate conferences, meetings and appointments. Coordinate travel arrangements, securing air and ground transportation and hotel accommodations. Coordinate work as needed with office, firm and third-party service departments, including Document Services, IT, Office Services, Conference Services, and Finance. Provide secretarial assistance to visiting attorneys, summer associates and attorneys whose secretaries are absent. Provide front desk coverage as needed. Must possess a working proficiency using Microsoft Outlook, Word, PowerPoint, Excel and PDF software and be adaptable to learning new software. Bi-lingual skills (Spanish) preferred. High school diploma equivalent required. Associate or Bachelor’s degree desirable. 2+ years of secretarial experience in a law firm or professional services firm.

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