Executive Assistant

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Executive Assistant
Duties : Scheduling agency meetings; coordinating travel arrangements; completing expense reports and reimbursement requests; compiling documents; greeting and assisting visitors; processing incoming agency correspondence in applicable systems; provide support to Business Operations including work related to deposits, contracts, and records management; and composing and preparing correspondence that is sometimes confidential. Research, prioritize, and follow up on incoming issues and concerns addressed to the Executive Director, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response. Ensure smooth and effective communication between the Business Operations and internal departments; demonstrating leadership to maintain credibility, trust and support with management and staff. Work closely and effectively with Commissioners and the Executive Director to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Keep the Executive Director updated on issues related to the agency. Provide leadership to build relationships crucial to the success of the organization and manage a variety of special projects for the Executive Director, some of which may have organizational impact. Draft and edit acknowledgement letters, personal correspondence, and other tasks that facilitate the Executive Director's ability to effectively lead the agency. Prioritize conflicting needs, address issues expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.

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