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CFO & COO (Full - Time, Regular)
As CFO & COO of the San Diego Natural History Museum, you will lead finance, operations, and administrative departments for one of San Diego’s most popular and beloved museums. Overseeing visitor services, building facilities, accounting, HR, IT/AV, retail, and food and beverage, the CFO & COO heads up a dynamic and talented team. If you love a diverse portfolio this is an ideal position.
You will be joining a convivial and dedicated team, and will help shape strategic direction, growth, and financial stability of the Museum. We seek a candidate with exceptional inter-personal skills and a collaborative management style that will facilitate interactions with colleagues and external entities. As a member of executive management team, you will report directly to the President and CEO, and work directly with the Board of Directors, including the Finance, Audit and Investment Committees.
A successful candidate will have both a strategic and hands-on approach to finance, accounting, and operations, be adept at analysis, business planning, forecasting, and be committed to the Museum’s mission. 
Responsibilities Include:
Finance
Oversee cash flow planning and ensure availability of funds as needed.
Oversee cash, investment, and asset management.
Oversee financing strategies and activities, as well as banking relationships.
Develop and utilize forward-looking, financial analyses to provide insight into the organization’s operations and business plans.
Planning, Policy and Donor Relations
Coordinate the development and monitoring of budgets.
Develop financial business plans and forecasts.
Participate in corporate policy development as a member of the senior management team.
Engage the finance committee of the board of directors to develop short-, medium-, and long-term financial plans and projections.
Represent the company to financial partners, including financial institutions, donors, foundation executives, auditors, public officials, etc.
Remain up to date on nonprofit audit best practices and state and federal law regarding nonprofit operations.
Accounting and Administration
Oversee the accounting department to ensure proper maintenance of all accounting systems and function; the Museum’s finance staff.
Ensure maintenance of appropriate internal controls and financial procedures.
Ensure timeliness, accuracy, and usefulness of financial and management reporting for federal and state funders, foundations and the Museum’s board of directors; oversee the preparation and communication of monthly and annual financial statements.
Ensure timely and accurate accounts receivable transactions for museum business ventures.
Coordinate audits and proper filing of tax returns.
Ensure legal and regulatory compliance regarding all financial functions.
Ensure excellent customer service and strong communication between accounting, staff, vendors and clients
Building Operations and Support Functions
Oversee the operations of building support staff and security functions to ensure safety and comfort of visitors, employees and collections.
Oversee capital improvement projects and prepare capital budgets.
Pursue energy savings projects where applicable to Museum operations
Oversee operation of information technology function and develop priorities regarding investments in IT infrastructure and cybersecurity
Oversee Museum’s human relations function to ensure compliance with Museum’s employee manual and all state and federal employment laws.
Manage the Museum’s insurance and legal needs.
Management
Participate in museum management and supervises, coach and mentor staff to achieve departmental and museum success
Work effectively with peers on Executive Management team to anticipate and solve problems, and create sound Museum policies
Actively communicate with staff inside and outside division to ensure that they have the tools, training and direction needed to be effective in their jobs. Provide feedback, and model respectful and collegial behavior.
Inclusion, Diversity, Equity and Accessibility
Incorporate principles of IDEA into all departments, including hiring, management of staff and volunteers, and activities for the public
Promote IDEA in all Museum interactions
Qualifications 
Demonstrated experience in financial management and accounting 
Demonstrated experience with audit, legal compliance, and budget development 
Demonstrated experience with organization development, human resources management experience 
Demonstrated experience with general management and customer service skills 
Proven effectiveness managing others, empowering them to make decisions 
Technologically savvy, with experience overseeing information technology staff and/or vendors 
Demonstrated experience in effectively communicating key data, including presentations to senior management, the board, or other outside partners/influencers/clients 
Demonstrated experience developing budget forecasts and multi-year operating budgets 
Demonstrated experience seeing beyond the numbers, identifying trends and new possibilities 
Nonprofit background preferable 
Knowledge of relevant local, state, and federal laws and regulations 
Experience with overseeing building infrastructure and operations 
Minimum BA, a CPA and/or MBA preferable 
Personal Characteristics 
Excellent interpersonal and team skills, extremely collegial 
Outstanding communication skills, written and oral 
Demonstrated resourcefulness and good judgment 
Leads by example 
Values diversity of thought, backgrounds, and perspectives 
Ability to multi-task while maintaining vigilant attention to details 
Integrity and ethics beyond reproach 
Constantly looking to apply best practices 
Willingness to jump in where needed 
In compliance with the San Diego Natural History Museum’s mandatory vaccination policy, the Museum requires proof of full vaccination against COVID-19 as a condition of employment. Accommodations based on medical and religious exemptions will be considered.
This is a full-time, regular position with benefits such as health insurance, vacation, 15 paid holidays, free admission into all of Balboa Park’s museums as well as free admission to the San Diego Zoo and Safari Park.
Compensation 
Salary range 160k - 170K plus a competitive benefits packet.
Please submit resume and cover letter including salary expectation to 
****
. No phone calls or drop-ins, please. 
Contract Billing and A/R Administrator (Full - Time, Regular)
ORGANIZATIONAL BACKGROUND
The **MEMBERS ONLY**SIGN UP NOW***. was founded in 1874 by a handful of citizen-naturalists and is the oldest scientific institution in southern California, and the third oldest west of the Mississippi.
The Mission of the San Diego Natural History Museum is to interpret the natural world through research, education and exhibits; to promote understanding of the evolution and diversity of southern California and the peninsula of Baja California; and to inspire in all a respect for nature and the environment.
The Museum has a collection of more than 8 million research specimens and conducts research in the areas of paleontology, entomology, herpetology, ornithology, mammalogy and botany. We provide educational opportunities to over 100,000 children each year and close to 400,000 people visit our exhibitions each year. The Museum operates an onsite gift shop and a café offering bar services, and also has over 700 active volunteers who serve in our research and education programs.
The Museum is located in historic Balboa Park and houses over 8,500 square feet of exhibition space and a 300-seat giant-screen theater.
The San Diego Natural History Museum strives to provide a stellar experience for our visitors, volunteers and employees.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Under the supervision of the Controller, the Contract Billing and A/R Administrator is responsible for full cycle accounts receivable, ensuring that client invoices are correct, accurate, and delivered to the client in a timely manner and managing the collection aspect of accounts receivable. Other accounting duties include account reconciliations and maintaining financial reports, records, and general ledgers.
GENERAL RESPONSIBILITIES:
Review client contracts to understand all necessary information, including billing and payment terms
Create client invoices and track outstanding receivables
Collection of past due client balances
Enter and maintain client contract details and create billing schedules in Sage Intacct accounting software
Ensure all invoices are up to client standards
Prepare, review, and post journal entries and reconcile general ledger accounts
Responsible for analyzing transactions, explaining variances, preparing schedules, completing reconciliations and providing support for annual financial audit and budgets
Assist with implementing and managing new automated systems and related data
Prepare monthly financial reports for museum managers and work with managers on budgeting and cost management
Assist Controller with daily, monthly, and year-end operations of the accounting department and provide accounting support for other job duties as assigned
CANDIDATE PROFILE:
Bachelor Degree in accounting from four-year College or University or equivalent work experience
Minimum of three years of accounts receivable experience
Passionate about providing an excellent customer service experience to clients
Knowledge of Sage Intacct and automated expense management systems a distinguishing factor
Strong general ledger experience, with excellent knowledge of Generally Accepted Accounting Procedures (GAAP)
Superior attention to detail and ability to insure compliance with internal policies and procedures
Strong written and oral communication skills
In compliance with the San Diego Natural History Museum’s mandatory vaccination policy, the Museum requires proof of full vaccination against COVID-19 as a condition of employment. Accommodations based on medical and religious exemptions will be considered.
To apply please submit resume, cover letter outlining your experience, salary requirement and three professional references to ****
NO ****,000 based on experience
This is a full-time, regular position with benefits such as health insurance, vacation, 15 paid holidays, free admission into all of Balboa Park’s museums as well as free admission to the San Diego Zoo and Safari Park.
Director of Development (Full - Time, Regular)
Location:
San Diego, CA
Reports To:
Vice President of Institutional Advancement
Direct Reports:
2 (Membership Manager, Annual Fund and Stewardship Coordinator)
Status:
Full-time / Exempt
Salary:
$75,000 – 85,000 DOE/Neg.
Benefits:
Comprehensive package including health insurance, vacation, sick-time, 15 paid holidays, free admission into all of Balboa Park’s museums, and more.
COVID-19 Vaccination Policy:
In compliance with the San Diego Natural History Museum’s mandatory vaccination policy, the Museum requires proof of full vaccination against COVID-19 as a condition of employment. Accommodations based on medical and religious exemptions will be considered.
Our Story
Founded as—and still officially named—the **MEMBERS ONLY**SIGN UP NOW***. (The Nat), the organization traces its roots to an enthusiastic group of amateur naturalists who came together in 1874 to study the unique flora and fauna of our region. Now known as the San Diego Natural History Museum (and affectionately referred to as The Nat), the organization focuses on the natural history and unique biodiversity of our binational region. With a $12M annual budget and 170 employees, we welcome nearly 400,000 people to the Museum each year. In addition to our location in Balboa Park, The Nat hosts environmental education programs in the community and we are engaged in scientific research throughout Southern California and the Baja California Peninsula.
While many people know The Nat as a flagship institution in Balboa Park, we are much bigger than our building. The world we live in is an amazing place. We want everyone to understand it better, enjoy it more, and love it as much as we do, so we’ll all protect it for the future. Because we believe that nature is the biggest exhibition of all. For more information, please visit: sdnat.org
Position Summary
With a new strategic plan and our 150
th
anniversary milestone fast approaching, this is an exciting time to join The Nat. The Nat is a key player in conservation conversations and is actively addressing environmental issues that will impact our region for future generations. Researchers and educators are noticing this work, in addition to attracting major donors to The Nat. In this newly created position, the Director of Development will lead individual giving efforts and manage an existing portfolio of donors, while sourcing, stewarding, and securing gifts ranging from $10K to $100K to support our new projects.
Working closely with our VP of Institutional Advancement, the Director will have significant autonomy to shape and implement both our strategy and tactics for the individual giving program. This includes leading and mentoring two direct reports who oversee membership and our annual fund respectively. The Director of Development will be empowered and encouraged to be creative and innovative, and will play a key role in helping us reach our total annual fundraising goal of $4.2M.
This is a high-profile position requiring the skills of a strong communicator and storyteller. The Director will represent The Nat in the community, meeting with donors and hosting stewardship events, including hikes with museum curators in the San Diego and Baja regions. This position requires a love of nature, the natural environment, and educational programs, as the Director of Development will raise funds to support our mission to preserve nature and biodiversity in this amazing place which we call home.
Priority areas for this position include:
Getting to know our organization, programs, systems, and donors.
Overseeing the Leadership Circle giving programs.
Conducting a top-to-bottom review and analysis of our current development function; recommend changes and upgrades as needed.
Planning and hosting 4-6 in person donor stewardship events, including one international trip to Baja California.
Identifying and securing new major donors while strengthening relationships with our existing supporters.
Developing and mentoring two direct reports by laying out clear deliverables, performance metrics, and professional development opportunities.
Raising $1M annually through major gifts, annual fund, and membership programs.
Duties & Responsibilities
Individual Fundraising:
Manages a portfolio (85-100) of individual donors and prospects.
Develops and implements strategies for identification, cultivation, solicitation and stewardship of new and current donors and prospects, including potential planned giving opportunities.
Plans and implements customized cultivation and stewardship activities for the donor portfolio, including reporting, meetings, tours, and other activities.
Writes proposals, cover letters and compiles requested information to create solicitation packages for individuals.
Thanks donors in personal, thoughtful, and creative ways.
Writes and manages monthly major gift donor stewardship email.
Tracks organizational funding priorities and keeps current on Museum strategic priorities and departmental programs.
Strategizes with the Museum CEO and the development team to determine fundraising and stewardship strategies for prospective and current donors.
Sends timely contact reports and gift alerts to Museum team.
Creates donor recognition opportunities.
Active participant in all special projects and campaigns.
Perform other duties and participates in special projects as needed.
Manages Leadership Circles, Membership and Annual Fund Programs:
Manages the Leadership Circle’s individual giving program.
Develops and writes Leadership Circle’s materials, including stewardship and solicitation pieces.
Ensures programs achieve budget goals for both revenue and expenses.
Directs individual prospect research efforts, including vendor and contractor relationships.
Staff Management:
Manages the Membership Manager and the Stewardship/Annual Fund Coordinator positions.
Stewardship Events:
In partnership with the events team, plan and manage stewardship events, including logistics, attendance, invitations, and pre/post-event follow up.
Implement strategies to convert event donors to organization donors.
Attributes & Work Style
An effective ambassador and storyteller; a true “people-person.”
Enjoys finding new ways to engage and connect with people and stimulate their curiosity.
Skilled at identifying and presenting philanthropic opportunities.
Results-oriented with excellent writing and management skills.
Self-starter and a team player with energy, enthusiasm, and flexibility.
Skills, Abilities, & Experience
Understanding of environmental issues, museums, and educational programs highly desirable.
Exceptional written, oral, interpersonal and presentation skills and the ability to effectively interface with senior management, top level prospects and community partners.
Demonstrated ability to resolve problems.
Ability to keep the big picture in mind while maintaining accuracy and attention to detail in a variety of situations.
Ability to work both independently and within a team environment.
Strong project management skills with the ability to handle multiple deadlines.
Demonstrated organizational and time management skills.
Flexibility for occasional travel locally, nationally, and internationally including Baja California.
Qualifications
Bachelor’s degree preferred.
3-5 years professional nonprofit fundraising experience, with experience soliciting current and prospective major gifts.
Experience with annual fund and membership programs.
Demonstrated ability to lead and manage staff.
Experience with Raiser’s Edge, Altru or other constituent records management database systems is preferred.
This hybrid role will work from The Nat in Balboa Park no less than three days per week, with the option to work remotely two days per week.
For more information or to apply, please contact:
Sarah Thompson, Director, Blair Search Partners
1855 First Avenue, Suite 300, San Diego, CA 92101
****
Director of Facilities (Full - Time, Regular)
The Facility
Director
is responsible for the effective oversight of the Museum’s 150,000 square foot building. This includes the day-to-day and long-term strategic direction of all facilities operations and maintenance, ensuring they are effectively managed for exceptional museum and public experience and the long-term care of the collections.
The Facility Director works to model and uphold department and Museum policies and standards, leading teams with integrity and promoting a safe, inclusive, and productive environment.
Project Management
Develops and assembles requests for proposals, solicits bids, leads bid walks, evaluates bid responses, and manages construction contracts.
Researches the feasibility, methods, and budgets of
all building and capital
projects.
Supports business continuity by proactively planning for and responding to catastrophic events (
e.g.
earthquakes, storms, etc.) as well as localized emergencies (
e.g.
fire, break ins, car vs. building, etc.)
D
evelops
short and
long-term goals for building maintenance and upgrades.
Ensures projects are effectively documented and project documents are integrated into Museum files.
Plan
s and facilitates
inter-departmental
meetings
to coordinate building projects
Manages progress and communication rela
ted to the building master plan.
Creates and manages facility/construction calendar.
Building Management
Maintains a safe environment for all by ensuring safety guidelines, codes, and rules are updated, communicated, and followed.
Provide
s
safety training to staff and volunteers as needed.
Provides clear and frequent communication regarding facility issues, repairs, and safety hazards to Museum staff, volunteers, and vendors.
Creates
, updates, and communicates standard operating procedures based on industry best practices, safety guidelines, and risk management recommendations.
P
er
forms analysis
on
facilities data to provide recommendations on systems, processes, and equipment purchases.
Develops green business practices and eco-friendly facility management. Runs the staff conservation committee.
Works closely with the Facility Engineer to ensure building systems and utilities are functioning properly and that permits and inspections are kept up
to
date.
Coordinates with external agencies such as the Fire Department or Police department as needed, for regular site inspections or responses to emergencies on site.
Communicates with the City
of San Diego
Balboa
Park Rangers, and fellow
Balboa
Park institutions regarding building projects
or large
museum
events that may affect the
Park.
Participates in the Balboa Park Safety and Security committee as well as any Balboa Park facility management committees or groups.
Stays abreast of current museum and trade technology, safety codes, federal, state, and county regulations.
Collaborates with collection managers via the Collections Care Committee to ensure
collections areas
are safe and secure and that temperature and humidity conditions in the spaces are maintained properly.
Works with Human Resources on the Safety Committee and Injury and Illness Prevention Plan (IIPP).
Works to communicate operational, safety and security needs and concerns during project planning such as new exhibitions or building renovations/improvements.
First responder on after-hours facility and security emergencies at the Museum and warehouse location and a key member of the disaster response team.
Participates in strategic initiatives, internal committees and attends other department meetings such as the Emergency Response Team, Strategy Team,
Exhibits
monthly meeting and hiring committees to ensure a Facility and Security perspective and to account for Facility and Security needs.
Departmental Oversight
Plans, records, and tracks Facilities and Security budgets.
Provides support, direction, and guidance to Facilitie
s and Security department staff.
Conducts yearly performanc
e reviews for full-time staff.
E
nsure
s
staff are following all department and Museum policies and procedures.
The Facility
Director
will fill in as needed to vacant shifts, ensuring proper
coverage.
Actively promotes the Museum’s IDEA initiatives through encouraging staff to participate in
trainings
and modeling IDEA-based actions.
Qualifications:
Bachelor’s degree or minimum 6 years of supervisory experience required
Master's
degree a plus
Proven leadership and team-building skills with the ability to constructively address
performance
issues.
Must be computer literate with experience in Windows, Outlook, Word and Excell.
Must be able to effectively communicate both verbally and written, with all levels of employees and guests in an attentive, friendly, courteous and service-oriented manner.
Must be able to multitask and prioritize departmental functions to meet deadlines.
Proven experience implementing safety guidelines.
Ability to proactively identify issues and address with solutions-oriented approach.
Clean DMV record.
CPR and First Aid certified.
Excellent project management skills.
Bilingual (Spanish/English) preferred
In compliance with the San Diego Natural History Museum’s mandatory vaccination policy, the Museum requires proof of full vaccination against COVID-19 as a condition of employment. Accommodations based on medical and religious exemptions will be considered.
To apply please submit resume, cover letter outlining your experience, salary requirement and three professional references to ****. No phone calls, no drop ins, and no recruiters please.
Pay Range:
Annual $64-66K based on experience.
This is a full-time, regular position with benefits such as health insurance, vacation, 15 paid holidays, free admission into all of Balboa Park’s museums as well as free admission to the San Diego Zoo and Safari Park.
Director of Food & Beverage (Full - Time, Regular)
Directs and oversees all aspects of the organization's food, beverage and merchandise planning and service as they pertain to the Museum’s café and bar services. Duties include menu planning and costs, preparation and presentation of food and drinks, caterer relationships, adherence to quality and safety standards, ordering, vendor preference, and management of food, beverage and merchandise inventory. Helps identify marketing opportunities to promote food and beverage products. Provides input for strategic decisions that affect the functional area of responsibility. Builds and monitors budgets. Capable of resolving issues arising from operations and requiring coordination with other departments.
Salary Range
: $70K to $80K – based on experience
Weekly Schedule
: Friday – Tuesday (subject to change as needed)
Roles and responsibilities:
Responsible for the preparation, monitoring and reporting of the annual budget, revenue goals (short-term and long-term) and the expenses for the Food and Beverage department. Take corrective actions that may be needed.
Directly responsible for managing food cost, beverage cost, merchandise cost and labor cost. Monitors market conditions that impact menu offerings, business volume, and profitability.
Executes inventory control and calculation for monthly analysis and reconciliation. Identifies opportunities to control food and beverage costs and other expenses. Works closely with the CFO/COO and Accounting department on policies and procedures and the monthly inventory processes.
Collaborates with Café staff in the creation of menus to entice a variety of appetites including café patrons and internal private events while incorporating a menu pricing structure that will support the bottom-line goals.
Directs ordering quantities, timing of orders, receiving, invoice settlement and accuracy, storage temperatures and areas. Continually researches vendor and caterer possibilities, pricing, service, and evaluates vendor relationships to the benefit of the facility.
Directs and organizes the Café’s retail merchandise and e-commerce operations to maximize profitability. Analyzes financial data and develops strategies around pricing, merchandising and promotions. Working closely with the Marketing department, manages merchandise and creates product lists, identifying roll-outs and phase-outs of products.
Work with local and state inspectors (e.g., Department of Environmental Health and ABC) to ensure all food safety measures are met. Ensures compliance for the safe and legal service of alcoholic beverages.
Creates and implements all policies and procedures for the Food & Beverage department including compliance of organizational standards relating to quality of products and services for the Café and Bar Services.
Performs detailed evaluation of all F&B equipment to ensure all items are in working order for all F&B functions.
Approves points of sale and schedules for F&B department.
Responsible for interviewing, hiring, training, coaching, planning, assigning, and directing work, evaluating performance, rewarding, and disciplining associates; addressing complaints and resolving problems.
Ensure all facilities and staff are in compliance with all health, safety, and training regulations.
Other duties as assigned.
Additional Duties & Responsibilities:
Primary duty is management and leadership, however may be required to fill in as a Café Attendant, Kitchen Staff, Bartender, Barback, Dishwasher, etc. to relieve/back-up staff during peak periods or when short staffed.
Implements and supports all Museum initiatives and programs requested by management.
Works with other Museum departments to ensure exemplary customer service and adherence to policies and procedures.
Maintains knowledge of other Museum and industry trends.
Qualifications and Requirements:
Bachelor’s degree in food service/hospitality management preferred. A minimum of 7 years of progressive responsibility in food and beverage industry required.
A minimum of 5 years of personnel management, preferably in a restaurant/hospitality/service industry.
Advanced knowledge required of wines, distilled spirits, malted beverages, and service skills for high quality beverage service, modern buffet and reception set up, flow management, replenishment techniques and aesthetically pleasing presentation.
Certification in safe alcohol service or TIPS preferred.
Experience in resolving customer issues/complaints as well as overall excellent customer service required.
Proficient in computer software including Microsoft Word and Excel.
Proven ability to effectively build and foster a team environment.
Ability to make decisions in a fast-paced environment.
Must be of legal age to service alcoholic beverages.
Ability to effectively communicate verbally and non-verbally with others.
Ability to work with all personality types even in adverse situations.
Ability to multi-task, prioritize, anticipate situations, and take quick action.
Demonstrated commitment to customer service.
Excellent problem solving/decision making skills.
Ability to work independently and proactively in a fast-paced environment.
Ability to work late nights and weekends.
Mental & Physical Requirements:
Ability to lift at 25 – 100 pounds.
While performing the duties of the job, the employee may be required to walk or stand for long periods of time.
Must be able to bend, climb, balance, reach, stoop, kneel, crouch or crawl without hindrance.
Maintains a professional appearance appropriate to position and as per Museum policy.
Ability to climb on step stool or ladder in order to complete elements of the job or facilitate maintenance issues.
Fine motor skills.
Must have valid driving license.
Experience with a database driven POS required.
Must possess valid food handler card or acquire within first 30 days of hiring.
Intermediate Microsoft Office skills.
Comfortable with public speaking and leading a small group.
Comfortable dealing with a wide array of guests and customer service situations.
This is a full-time exempt position eligibe for benefits such as health insurance, vacation, 15 paid holidays, free admission into all of Balboa Park’s museums as well as free admission to the San Diego Zoo and Safari Park.
In compliance with the San Diego Natural History Museum’s mandatory vaccination policy, the Museum requires proof of full vaccination against COVID-19 as a condition of employment. Accommodations based on medical and religious exemptions will be considered.
To apply please submit resume, cover letter outlining your experience, salary requirement and three professional references to ****
NO PHONE CALLS, NO DROP INS, and NO RECRUITERS please.
Facility Engineer (Full - Time, Regular)
The San Diego Natural History Museum is looking for a passionate mission supporting and natural history loving individual to be our Facility Engineer. The Facility Engineer is primarily responsible for maintaining the proper functioning of all mechanical, electrical, plumbing, HVAC, HVAC DDC controls, and life safety equipment throughout the building both during regular hours and after hours. This position aids the Facility Manager in handling facility operations and protocols in order to uphold the appropriate standards of the Museum. The Facility Engineer is responsible for managing the overall maintenance of the Museum facilities, including off-site warehouse and Museum owned vehicles, and is accountable for maintaining compliance with hazardous materials and accessibility regulations, reporting compliance under OSHA and other government regulatory agencies.
Specific Responsibilities:
Facility
Maintains a functional knowledge of systems which include: HVAC/DDC Controls, Plumbing and Water Heaters/Pumps, Fire Protection/Fire Alarm, Elevators, Back-up Generators, Landscaping, Building Management Systems, Lighting Systems, Roof Systems, and Electrical Systems.
Diagnose, repair and perform preventative maintenance of various types of equipment including, but not limited to: Chillers, Boilers, Air Handling Units, Cooling Towers, VAV Boxes, and Pumps.
Communicates equipment lifespan and recommendations for repairs and/or replacements.
Monitor and adjust temperature and humidity control throughout building, adjusting for seasonal changes as well as special needs for museum collections and exhibitions.
Proactively inspect building structure, equipment and furnishings, and maintains a routine maintenance schedule to determine functionality of systems and detect malfunctions and needed repairs.
Responds to internal maintenance ticket system requests in a timely manner.
Communicates with staff regarding equipment outages, construction, and repairs that may affect departmental and Museum operations.
Oversees the General Maintenance Technician in order to maintain functionality and appearance of the facility, and all associated department personnel, including but not limited to, recruiting and selecting new staff, establishing work-related duties/responsibilities, training and scheduling, and periodically reviewing and evaluating staff performance.
Manages waste and recycling program, including organizing e-waste pick-ups.
Assists in managing the selection of contracted vendors, schedules contractors, conducts site job walks, collects bids for projects, and manages adherence of contractors to Museum policies.
Maintains files, records, and logs as needed and required by City, County, and State codes.
Health and Safety
Oversees the implementation of the Museum’s hazardous materials and disposal plan.
Ensures that permits/records pertaining to hazardous chemicals, generating periodic reports to the County and other agencies as required by law are maintained.
Coordinates with the Fire Department as needed, for regular site inspections or responses to emergencies on site.
Collaborates with the Facility Manager to develop and update disaster preparedness and emergency response plans.
Assists in conducting drills and trainings for staff on emergency response and evacuations.
Serves as the primary contact and responder for the building’s fire alarm and security alarm and is a member of the Museum’s disaster team.
Maintains functional knowledge of the condition of the Museum and the warehouse at all times including knowledge of security equipment (Fire Panel, Burglar alarm, Fire extinguishers, Fire Code Compliance).
Ensures a clean, safe, hazard-free work environment is maintained.
Additional duties
Interacts with all Museum personnel to help facilitate the coordination of events, programs, projects and storage within the facility, as well as being responsible for working with all departments to establish and monitor capital improvements that enhance the mission of the Museum and visitor experience.
Assists with Facility-related supply purchases.
Essential Requirements:
Proven team player with strong communication and customer service skills who is approachable, responsive, and resourceful.
5 years of demonstrated management experience in a large facility maintenance capacity within a museum or other similar environment.
5 years of direct “hands-on” experience in general maintenance and repairs of a commercial building which includes plumbing, electrical, carpentry, painting, drywall patching, and furniture assembly.
1 years of experience operating and maintaining HVAC mechanical equipment and controls.
Proven leader in hiring, training and supervising employees.
Comfortable working around the general public.
Able to respond appropriately to emergency situations including but not limited to fire, chemical spills, and evacuations, and to recognize, secure, and report unsafe conditions.
Able to safely operate an electric transport cart, a hand truck, a tractor, a forklift and scissor lift (used frequently) along with other equipment used to maintain the facilities.
Dependable transportation with a valid California driver’s license and good vehicle operation record.
Occasional work with or possible exposure to various chemicals.
Proficient or bilingual in Spanish a plus.
In compliance with the San Diego Natural History Museum’s mandatory vaccination policy, the Museum requires proof of full vaccination against COVID-19 as a condition of employment. Accommodations based on medical and religious exemptions will be considered.
To apply please submit resume and cover letter to ****
. NO PHONE CALLS, NO DROP INS, and NO RECRUITERS please.
Pay:
$65-$70k
This is a full-time, regular position with benefits such as health insurance, vacation, 15 paid holidays, free admission into all of Balboa Park’s museums as well as free admission to the San Diego Zoo and Safari Park.
Staff Accountant II (Full - Time, Regular)
ORGANIZATIONAL BACKGROUND
The **MEMBERS ONLY**SIGN UP NOW***. was founded in 1874 by a handful of citizen-naturalists and is the oldest scientific institution in southern California, and the third oldest west of the Mississippi.
The Mission of the San Diego Natural History Museum is to interpret the natural world through research, education and exhibits; to promote understanding of the evolution and diversity of southern California and the peninsula of Baja California; and to inspire in all a respect for nature and the environment.
The Museum has a collection of more than 8 million research specimens and conducts research in the areas of paleontology, entomology, herpetology, ornithology, mammalogy and botany. We provide educational opportunities to over 100,000 children each year and close to 400,000 people visit our exhibitions each year. The Museum operates an onsite gift shop and a café offering bar services, and also has over 700 active volunteers who serve in our research and education programs.
The Museum is located in historic Balboa Park and houses over 8500 square feet of exhibition space and a 300-seat giant-screen theater.
The San Diego Natural History Museum strives to provide a stellar experience for our visitors, volunteers and employees.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Under the supervision of the Controller, the accountant maintains financial reports, records, and general ledgers. This position also researches accounting variances, ensures compliance with accounting procedures, and helps to create efficiencies within the accounting department.
GENERAL RESPONSIBILITIES:
Prepare, post, and reconcile general ledger journal entries
Responsible for analyzing transactions, explaining variances, preparing schedules, completing reconciliations, and providing support for annual financial audit, 990 filings, and budgets
Responsible for preparing quarterly sales tax filings, maintaining food and beverage inventory accounts, and reconciling to admissions and food and beverage point of sale systems
Assist with Accounts Receivables, Accounts Payables, Cash Deposits, and Payroll Processing
Assist in monthly financial report preparation for museum managers and work with managers on budgeting and cost management
Assist Controller with daily, monthly, and year-end operations of the accounting department and provide accounting support for other job duties as assigned
CANDIDATE PROFILE:
Bachelor Degree in accounting from four-year College or University
Minimum of five years of related experience
Previous nonprofit experience preferred
Knowledge of Sage Intacct a distinguishing factor
Knowledge of Altru Ticketing/Membership system and Square POS systems a plus
Strong general ledger and fund accounting experience, with excellent knowledge of Generally Accepted Accounting Procedures (GAAP)
Superior attention to detail and ability to insure compliance with internal policies and procedures
Advanced fluency with Microsoft Excel and other analytical tools
Strong written and oral communication skills
In compliance with the San Diego Natural History Museum’s mandatory vaccination policy, the Museum requires proof of full vaccination against COVID-19 as a condition of employment. Accommodations based on medical and religious exemptions will be considered.
To apply please submit resume, cover letter outlining your experience, salary requirement and three professional references to ****
. No phone calls, no drop ins, and no recruiters please.
Pay Range:
Annual $65-70K based on experience.
This is a full-time, regular position with benefits such as health insurance, vacation, 15 paid holidays, free admission into all of Balboa Park’s museums as well as free admission to the San Diego Zoo and Safari Park.

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