Public Records Officer

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Public Records Officer

DUTIES: Point of contact for members of the public for public records requests; responds to requests for public records, ensuring that all state-mandated deadlines are met. Maintains current knowledge of Washington State Public Records Act and applicable regulations/case law. Provides advice and training to district staff regarding compliance with the Public Records Act and can explain exemptions. Provides assistance to Chief Policy and Strategy Officer or outside counsel if legal action ensues. Coordinates responding to public records requests with outside counsel or investigators, as necessary. Maintains various databases related to public records, including a public records log. Maintains a strong working knowledge of all software or electronic management systems used for gathering, redacting, or providing public records. Prepares annual public records report. Summarizes and synthesizes information from records and reports as requested. Assists in coordinating, gathering, and reviewing of student record emails and other document requested by courts, agencies, or individuals. Ensures the confidentiality and integrity of information obtained while acting as the Public Records Officer. Serves as paralegal/legal assistant to Chief Policy and Strategy Officer. Researches legal issues and prepares memorandums. Prepares materials for trials, arbitrations and administrative hearings. Drafts legal documents/pleadings, including answers, interrogatories, production requests, affidavits, and settlement agreements. Reviews and makes recommendations for payment of property loss claims under collective bargaining agreements. Assists with the preparation for and scheduling of Discipline Appeals Council hearings. Assists with tracking and routing Memorandums of Understanding and other Agreements. Assists with reviewing and updating policies and procedures. Responds to phone calls and emails regarding school based inquires and requests as appropriate or delegated. Prioritizes and schedules matters requiring the attorney's attention. Drafts board action reports and other documents for presentation to the board and senior cabinet members. Confers with district personnel for the purpose of ensuring that the appropriate assistance and resource referrals are being provided. Receives and screens telephone calls, visitors, and correspondence.

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