Legal Assistant II

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Legal Assistant II

Duties: Performs secretarial and administrative duties, including transcribing dictation, and typing complex contracts and other legal instruments including legal memoranda and correspondence, as well as preparing and formatting forms and other documents, redacting public records, and independently prepares confidential standard correspondence from basic information provided by attorneys. Prepares and organizes legal files for ready use by attorneys. Provides other necessary services to facilitate efficient use of the attorneys' time by screening requests for meetings, coordinating and arranging meetings, conferences and travel. Preparation, compilation and distribution of background material and agendas for meetings and conferences held or attended by the attorneys, including the ability to judge importance and communicate priorities to the attorneys. Routes or takes messages and returns phone calls, as appropriate, and uses good judgment in screening and re-routing calls. Assists attorneys by independently responding to inquiries concerning the status of legal projects and other matters. Relays incoming and outgoing messages and inquiries often involving highly confidential and/or complex legal matters. Researches and gathers information to respond to inquiries and to assist attorneys in developing reports, memoranda, correspondence, court pleadings, etc. Handles the office's Asset Management. Responsible for tracking and allocating office supplies and equipment. Performs other duties for the office as requested or assigned. Percentages relating to work areas (listed earlier) are subject to change based on the needs of the office. Additional or different secretarial/administrative responsibilities relating to work of the office may be assigned. Constantly involved with and has access to confidential and sensitive data and proprietary information require utmost discretion and confidentiality.

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