Operations Assistant/Legal Billing Specialist

Profile

Health Insurance
Dental, Health, Vision, & Life Insurance
401(k) with employer match
10 paid holidays per annum
120 hours of Paid Time Off per annum
Annual discretionary profit-sharing bonuses
Job Duties:
Draft, distribute, follow-up on, and execute fee and billing agreements;
Serve as primary client liaison regarding billing matters;
Receive and record client payments;
Administer automatic monthly billing arrangements;
Verify the validity of account discrepancies by obtaining and investigating information from the legal and operations staff, and clients;
Follow-up on past due accounts;
Issue collections referrals;
Assist other finance areas such as accounts payable;
Research and negotiate chargeback claims;
Prepare regular & on-demand reports for managers and partners related to client retention and accounts receivable;
Work with the Operations Manager to develop policy and procedure related to legal billing;
Serve as primary back-up for firm reception;
Assist the Operations Manager and firm partners with other duties as requested.
Qualifications:
Fluent in Spanish
High School Diploma or equivalent.
Strong interest in Social Justice.
Ability to work independently, meet deadlines, initiate and manage projects, prioritize, and perform a wide variety of tasks with minimal supervision and maximum efficiency.
Motivation, enthusiasm, creativity, willingness to learn and positive team player approach a must.
Can-do attitude, ability to troubleshoot effectively and remain calm in stressful situations.
Strong verbal, written, and interpersonal communication skills.
Strong organizational skills and attention to detail.
Strong computer and technology experience.
Knowledge of office management systems and procedures.
Excellent time management skills and ability to multi-task and prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Proficiency with word processing and spreadsheet programs.
Comfort with computers.
Willingness to learn new systems.
Special Consideration to Candidates with:
B.A. or A.A.
College level accounting coursework
Two years or more experience in an accounts receivable/accounting position.
Physical Requirements:
Manual dexterity for operating a computer keyboard & mouse, printer, facsimile machine, and photocopier.
Ability to lift up to 25 pounds.
Ability to sit at a desk or conference table for extended periods of time within an office environment.
Ability to travel up to a half mile on a sidewalk.
Operations Department Responsibilities:
Business Accounting
Client Trust Accounting
Accounts Receivable/Collections
Accounts Payable/Vendor Management
Human Resources
Office Administration
Information Technology
Contract Management/Case Initiation
This Job Is:
A job for which military experienced candidates are encouraged to apply
A good first job for new college grads

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