Associate Director Of Fiscal Services

Profile

Associate Director Of Fiscal Services
Duties: Under the general supervision of the Controller, responsible for planning, organizing, staffing, directing and controlling all aspects of accounts payable, accounts receivable, grants and grants management, and certain tax reporting and information systems. Would have management and supervisory responsibilities of 7 staff members. Provides a high level of financial leadership to support Sr. Management including the Chief Financial Officer and the Controller along with Department Heads of the College. Manages and directly supervises the day-to-day operation of accounts payable, accounts and loans receivable, grants and grants management, certain tax reporting and information systems and student financial services. Proactive management. Continuous improvement of processes and customer satisfaction. Planning and seeking input from others and thinking creatively to solve problems and implement best practices and by taking risks that lead to improved work processes and systems. Building and fostering effective working relationships with faculty, staff, students and others. Engaging in and leading collaborative processes across cross-functional lines within the Administration to bring about shared understanding and positive change. Recruits, hires, supervises, trains and evaluates the performance of professional and fiscal staff. Establishes, manages, guides and develops professional and fiscal staff ensuring their skills and abilities are current and able to successfully carry out their duties and responsibilities efficiently and effectively. Develops, implements and monitors an effective internal cross-training program to ensure the Business Operations unit carries out the College’s mission critical tasks. Manages staff as an effective, customer service oriented team. Counsels, documents and conducts progressive discipline when performance is unsatisfactory and does not meet expectations. Provides day-to-day leadership, and hands-on management and guidance to the other Fiscal office staff. Oversees all aspects of the Business Operations responsibilities in a professional, responsive manner that meets the needs of the Fiscal department, the College and its clients. Evaluates current systems and processes and under minimal direction, implements new practices and processes to effectively promote financial integrity and controls and best practices to improve Fiscal’s management to proper industry standards. Responsible for maintaining quality and integrity of all sub-ledger data and general ledger data. Manages all aspects of the College’s accounts receivable including ensuring timely billing and collection of all funds due to the College. This includes McAllister Tower rent, wages and fees related to the federal work-study program, services related to government and private grants and sub-contracts and other non-tuition and fee receivables; Manages the receivables databases, internal and those managed by third party servicers, ensuring vendors are properly authorized, charges are accurately posted and properly aged, payments are properly posted and accounts archived upon final resolution; Manages collection agency contracts with third party agents. Ensures the timely billing and collection of student tuition and fees for the spring, fall and summer programs; Manages the tuition and fee billing tables including the fee description, amounts, general ledger, accounts, and effective dates; Manages the billing and collection activity for student tuition and fees for all academic programs including the JD, MSL and LLM programs for both full, part-time, visiting, transfer and special students and auditors;
Manages student leave of absences and withdraws ensuring the accurate and timely refund of tuition and fee charges; ensures the return of federal aid is made in compliance with the Federal Title IV refund rules and regulations to avoid penalties and audit findings; Coordinates the transmission, distribution of federal student aid, working closely with the Financial Aid Office and Accounts Payable, ensuring compliance with Federal regulations; Coordinate with IT the production of annual 1098-T forms. Oversees the Accounts Payable function. Ensures staff are trained to process payment requests and disbursement of funds. Ensures payment requests are processed in compliance with College policies and procedures; Makes recommendations to improve College policies and procedures related to disbursements; Is the customer service liaison; Manages the electronic funds transfer of payment files to the College’s bank. Grants and Grants Management Works in conjunction with the Controller on various federal, state and private grants; Ensures post-award grant accounting compliance; Completes budget monitors for each grant on a monthly basis. Assists in policy writing and compliance. Ensures the Fiscal Office main front counter is staffed and provides superior customer services to all customers looking for assistance; Ensures a strong internal control system is in place for accounts and loan receivables and accounts payable; Ensures standard operating procedures are up-to-date and accurately document practices and procedures in all areas of the operations; Makes recommendations to improve the effectiveness of current standard practices and procedures; Assists with month-end and year-end close, ensuring audit tasks and schedules are completed.

Company info

Sign Up Now - WashingtondcCrossing.com