Procurement And Contracting Manager

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Procurement and Contracting Manager
The first review date for application materials is scheduled for October 12.
105450 140600
Manages contracting and procurement functions for the District. Lead, mentor, train, develop, and evaluate procurement and contracting staff to meet individual and organizational goals. Perform secondary reviews of contracts and solicitation documents to ensure quality, completeness, and compliance with statutory and internal requirements, as well as best practices. Coach and lead by example the concepts of accountability, teamwork, outstanding customer service, good communication, and continuous improvement. Directs staff on enhancements and upgrades to procurement and contract management systems (Maximo and ACT). Oversees contracting process lifecycle, from origination to closeout. Oversees supplier, vendor,1 and contractor communications. Oversees department staff participation in contract negotiations and participates in negotiations or in an advisory capacity as needed. Evaluates, recommends, and implements process changes to improve the overall efficiency and otherwise supports the continuous improvement of the District’s procurement processes. Leads the contract boilerplate development and recommends boilerplate changes to improve process and compliance with changes to Washington laws relating to procurement. Manages implementation of new and updated boilerplates, including approval by General Counsel, training of department staff, and training of and communication to internal users of boilerplates. Remains knowledgeable of and monitors compliance with public contracting and purchasing laws and District policies and stays abreast of industry best practices. Directs procurement and contracting records management activities. Manages the PCS department budget and provides budget recommendations. Establishes controls to ensure goods and services are delivered on time and within budget. Respond to internal and external audit inquiries. Oversee the public information requests to ensure timely responses. Respond to vendor inquiries. Provide activity reports as required by delegations of authority and ad hoc reports as requested. Responsible to ensure all statutorily required advertisements are published. Ongoing Lead by example to promote professional, cooperative, customer friendly approaches in dealings with internal and external customers. Represents the District’s best interest in relationships with suppliers, contractors, and manufacturers. Ongoing Maintain regular and predictable attendance. Perform related duties and responsibilities as required. Comply with District policies. Complete all required training. Maintain a working knowledge and comply with District safety procedures and specific safety requirements of this position, and those in accordance with applicable provisions of the Revised Code of Washington (RCW) and Washington Administrative Code (WAC). Directly supervises approximately one supervisory employee and 11+ non-supervisory employees. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

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