Administrative Program Coordinator - Bargaining Unit Exempt

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Administrative Program Coordinator - Bargaining Unit Exempt

DUTIES: Manages and coordinates program logistics and administrative support for professional staff, making adjustments to accommodate changing priority needs; directs the work flow and supervises the necessary administrative paperwork, records, complex filing systems to support a program, assists in planning outreach programs, conferences, meetings, seminars, with responsibility to make all necessary arrangements including travel and coordinates events and details; maintains confidential records and documents related to faculty and patients; assists in faculty appointment and promotion procedures; may recruit, train supervise and evaluate clerical and/or student staff. Resolves administrative and logistical problems and transactions collaborating with state/federal/international agencies and institutions as appropriate; acts for and regularly makes decisions in the managers absence within prescribed limits of authority; represents the department head to other university offices, the public or outside agencies in matters of administrative consequence; compiles information from a variety of sources and writs and/or edits narrative or statistical reports exercising judgment in the items to be included. Composes correspondence for own or higher level executive's signature. Drafts budgets, which usually involve external funding; manages approved budget making decisions related to the appropriateness of requested expenditures; prepares budget summaries and long-range budget projections; arranges for international fiscal transactions as required; Conducts market research and data and information gathering based on general direction and with a reasonable amount of independence and prepares summary of data, information and findings. Contacts outside parties involved in business arrangements to request data or clarify data provided and makes decisions in absence of supervisor about the format, content and resources of requested information and data elements. Completes business analyses based on general direction and established time frames, makes decisions about key assumptions used in the analyses in the absence of the supervisor based on knowledge of business and operational analysis techniques and prepares draft business plans for review. Performs related duties as required.

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