Director of Budget and Analytics Core Curriculum Implementation

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Director of Budget and Analytics, Core Curriculum Implementation

Tracking Code
12765
Job Description



AMENDED



This title is in a Civil Service competitive class that is subject to examination. Position is only open to applicants who are permanent as Administrative Education Analyst, or permanent in an equivalent title that is eligible for 6.1.9 to Administrative Education Analyst, or candidates who took the most recent Administrative Education Analyst Civil Service Examination.



(Those who previously applied need not re-apply)



Position Summary: The New York City public school system is the largest in the country, composed of approximately 75,000+ teachers in over 1,800 schools. The Core Curriculum program is a key initiative within the Division of Teaching and Learning, with the goal of providing schools with curriculum resources to implement a seamless, coherent instructional approach across grades within a content area. For school year 2015-16, the Core Curriculum includes instructional materials for Grades K-12.



The Director of Budget and Analytics, Core Curriculum Implementation, in the Office of Curriculum, Instruction and Professional Learning (OCIPL), is responsible for the management and oversight of the Core Curriculum budget and associated expenditures, including the review of monthly budget reports to forecast expenditures, and will exercise independent initiative and judgment to manage, track and report on tax levy and NYSTL funds within the Core Curriculum program. The Director is also responsible for overseeing the development and implementation of high-priority cross-functional projects, with special focus on the integration and expansion of technological solutions within the Curriculum Team. Additional tasks will include managing all aspects of data related to the Core Curriculum program. This includes, but is not limited to, data collection, analysis, and presentations that will directly inform policy around curriculum implementation and adoption. Performs related work.



Reports to: Deputy Executive Director for Core Curriculum and Publications for OCIPL



Direct Reports: Core Curriculum Field Support Services Manager.



Key Relationships: Works closely with all members of the Core Curriculum Team and the Division of Teaching and Learning’s Service Center. Also represents the Deputy Executive Director and Senior Director, Core Curriculum Implementation as a key leader of data and analytics and manages relationships with the Division of Instructional and Information Technology (DIIT) and the Division of Financial Systems and Business Operations (FSBO).



Responsibilities



Data and Analytics Management



Develops policy, tracking and certification plan to ensure that all Core Curriculum materials are delivered accurately and in a timely matter, which includes ensuring that data collection and reporting requirements are being met by all schools.
Leads the implementation of analytical and data support regarding all phases of Core Curriculum.
Supervises the Core Curriculum Field Support Services Manager and supports the work of the Division of Teaching and Learning’s Service Center who serve as the points of contact for schools around Core Curriculum concerns.
Manages analytical staff to ensure efficient and effective performance, including the production of high-quality deliverables.
Manages key components of data collection, transformation and delivery process improvement work, including root cause analysis, development of recommendations and implementation of improvements.
Partners with the Vendor Management Team and Division of Teaching and Learning’s Service Center to analyze, diagnose and resolve data issues.
Serves as a key analytics leader for cross-functional coordination and timely management of enhancements to the Core Curriculum online ordering tool.
Evaluates large sets of data by organizing, analyzing, and resolving data concerns.
Leads long-term research initiatives to monitor and track the effectiveness of the Core Curriculum program, and makes systematic recommendations on future work.
Determines internal stakeholder and external vendor technical capability to support the ordering tool citywide, and liaises with DIIT for bandwidth and technology procurement.
Serves as the point person to DIIT for all technology work, advising the team on the identification of scope and details of all project components.



Budget



Provides sound fiscal input and oversight of the Core Curriculum budget and associated expenditures, including the review of monthly budget reports to forecast expenditures; works with the Senior Director and OCIPL leadership to plan accordingly.
Updates and advises team leadership on development and implementation of plans for funding and oversees necessary budget implications when changes occur.
Oversees budget projections and cost models for annual Core Curriculum materials purchases.
Engages School and Field Support leaders in targeted, specialized outreach as an institutional resource.
Coordinates the central review of school orders during the multi-tiered quality assurance process.
Other duties and responsibilities as consistent with the position and needs of the Core Curriculum Implementation Team.



Systems Management



Manages and maintains high-level quality assurance of vendor level data files through developing a systematic process to efficiently analyze and identify data exceptions.
Manages and maintains systems for a streamlined Electronic Data Interchange (EDI) process, utilizing Extensible Markup Language (XML).
Conducts user acceptance testing, utilizing institutional and technical knowledge for both internal (Core Curriculum ordering portal) and external technological upgrades.
Oversee the building and management of a Database to track ISBNs for Core Curriculum trade books.
Develops and streamlines new enhancements to the Core Curriculum online ordering tool.
Manages relationships and roll-out of external technological solutions, including, but not limited to, mobile applications, Customer Relationship Management (CRM) and browser-agnostic web applications.



Qualification Requirements:



Minimum



A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies, or a closely related field, or a Juris Doctor degree from an accredited law school and two years of satisfactory full-time professional experience, for educational program(s) and/or institution(s) in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting economic or financial administration, fiscal or economic research; management or methods analysis, operations research, organizational research or program evaluation; educational, personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, fiscal management, or a related area, 18 months of this experience must have been in an executive, managerial, administrative, consultative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
A baccalaureate degree from an accredited college and four years of satisfactory full-time professional experience as described in "1" above, including the 18 months of executive, managerial, administrative, consultative or supervisory experience described in "1" above; or
Education and/or experience equivalent to “1”, or “2” above. Graduate education in areas other than those mentioned above, may be substituted for the professional experience, but not for the 18 months of managerial experience described in “1” above, at the rate of 15 graduate semester credits from an accredited college or university for 6 months up to a maximum of 1 year of professional experience. However, all candidates must possess a baccalaureate degree from an accredited college and 18 months executive, managerial, administrative, consultative or supervisory experience, as described in “1” above.



Plus



Expert-level ability in Microsoft Excel and Access; proficiency in other Microsoft Office software applications.



Preferred



Extensive data analysis experience using Excel and Access.
Basic knowledge of HTML.
Experience with Microsoft SQL.
Ability to organize facts and present information and figures in a clear, concise and logical manner.
Ability to develop concise and powerful research summaries and presentations.
Ability to troubleshoot, problem-solve, and anticipate issues needing resolution.
Strong attention to detail, extremely well-organized, with the ability to meet frequent and changing deadlines.
Ability to develop thoughtful and creative approaches for addressing a wide range of analytical questions.
Advanced knowledge of database functions, access, and maintenance.
Ability to communicate effectively with a wide cross-section of internal staff, as well as other end users.
Ability to supervise and administer a program that is citywide in scope.
Strong strategic thinking and project management skills.
Ability to proactively identify key issues and risks.
Experience or working knowledge of the public sector and/or demonstrated interest in public education.
Ability to use independent judgment; manage and administer large-scale initiatives and engage leaders.
Ability to develop, plan, and implement short- and long-range goals, establish priorities, organize resources, interpret needs, identify and address risks, and develop integrated, creative solutions.
Knowledge of DOE policies and procedures, with the ability to interpret and apply policies effectively.
Excellent interpersonal skills in working with education and non-education personnel.
Familiarity with DOE school systems and structures.
Strong leadership skills, with the ability to work effectively in cross-functional teams.
Internal candidates preferred.



Salary: $84,188+

(Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not make less than their current salary.)



Please include a resume and cover letter with your application.

Applications will be accepted through October 1, 2018 until 3:00 p.m.

NOTE: The filling of all positions is subject to budget availability and/or grant funding.

AN EQUAL OPPORTUNITY EMPLOYER

It is the policy of the Department of Education of the City of New York to provide educational and employment opportunities without regard to race, color, religion, creed, ethnicity, national origin, alienage, citizenship status, age, marital status, partnership status, disability, sexual orientation, gender (sex), military status, prior record of arrest or conviction (except as permitted by law), predisposing genetic characteristics, or status as a victim of domestic violence, sexual offenses and stalking, and to maintain an environment free of harassment on any of the above-noted grounds, including sexual harassment or retaliation. Inquiries regarding compliance with this equal opportunity policy may be directed to: Office of Equal Opportunity, 65 Court Street, Room 1102, Brooklyn, New York 11201, or visit the OEO website at ****
Job Location
NEW YORK, New York, United States
Position Type
Full-Time/Regular

New Posting
No
Readvertisement
Yes
District
N/A
Job Group
N/A

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