Legal Executive Administrative Assistant

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Legal Executive Administrative Assistant
The candidate will provides high-level expertise and assistance to the General Counsel (GC) and Chief Strategy & Transformation Officer (CSTO) ensuring effective communication and day-to-day operations. This role will also provide a broad range of support for multiple attorneys, varying from clerical and administrative support to complex legal support. This position will be responsible reviewing documents of a legal nature such as contracts, subpoenas, and complaint responses. Assists the General Counsel (GC) and Chief Strategy & Transformation Officer (CSTO) by managing, scheduling appointments and travel, organizing all electronic and paper files, creating and conducting correspondence on his/her behalf, tracking data, creating reports, presentations, expense administration, etc. Manages confidential issues based on the company policy, culture and views of the GC and CSTO. Prioritizes and handles issues and department queries, exercises independent judgment to ensure quality service and resolution. Manages the Corporate Board Meeting Process from start to finish. Communicates directly with CEO, Board and Committee leadership to schedule and coordinate meetings, communicate relevant information and resolve issues. Understands open meeting law and is able to ensure compliance through drafting, submitting and posting required agendas, resolutions, meeting minutes and other related documents. Develops effective and efficient correspondence to reflect the views of the GC and CSTO; represents the GC and CSTO when interfacing with Board of Directors, investors, community organizations, and employees. Supports the General Counsel and multiple attorneys by managing scheduling, organizing all electronic and paper files, creating and conducting correspondence on their behalf, tracking data, creating reports, presentations, and expense administration; serves as SharePoint Corporate Intranet content editor and as back-up resource for contract management process. Supports multiple attorneys by utilizing an advanced understanding of legal terminology to draft and prepare various legal documents such as annual audit letters, contracts, etc. Coordinates and manages incoming legal documents such as contracts, briefs, summons, motions and complaints. Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases. Manages annual budget and initiative budget process for the Corporate Strategy, Transformat, Legal, , and Public Relations and Government Relations departments. Manages ongoing related budget requirements including: coding all invoices, reconciling all legal bills and tracking detailed outside counsel expenses by matter for auditing, creating monthly accruals, CAPEX AA tracking, tracking litigation insurance reimbursement and reconciliation, and recommending changes in budget forecasts. Manages Corporate Governance tracking and administration, including completing interim and yearly written affirmations, Board and Officer updates, dividend reporting and related NYSE research. Manages and organizes the annual shareholders meeting and required SEC/NYSE notifications. Makes independent decisions and judgments on areas of responsibility with limited supervision, including management of vendors, representation of UTI at various events, purchase of necessary department equipment, creation and dissemination of various communications. Provides back-up support to Assistant to CEO/CFO. Takes on special projects and drives them to completion.

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