Department Administrator Clinical Services

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Department Administrator Clinical Services
Duties: Oversees all departmental financial systems including clinical and technical revenues, state appropriations, grant and contract income, designated funds and gifts received by the Department. Works with the University Medical Group Chief Financial Officer and the Deputy Dean for Financial and Administrative Affairs of the UACOM to develop and monitor operating parameters and ensure financial oversight and control of the department. Oversees the annual preparation and monitoring of the Department budgets with recommendations to the Department Chair on issues of organizational effectiveness, including clinical operations and fiscal management. Oversees management of the department-based portions of the revenue cycle. Directs reimbursement analysis. Approves purchasing and purchasing policies in alignment with the University. Prepares financial and administrative reports for the Department Chair. Interprets and analyzes financial statements; analyzes and budgets for capital and operational needs. Develops business planning for the departmental clinical enterprise and academic units. Manages expenditures and purchasing in accordance with all relevant guidelines. Collaborates with Banner contracting and the business office to set the clinical fee schedule and to determine targets for gross and net collection rates, contracted reimbursement rates, and non-FFS service contracts. Oversees staff productivity and facility utilization. Regularly reviews established benchmarks (incl. cFTEs) to monitor clinician productivity and make recommendations to the Chair for cFTE or benchmark adjustments. Is responsible for monitoring and administrative leadership, in collaboration with other leaders, in improving patient satisfaction scores. Works with the Chair, and other relevant leaders, in implementing technology and workflow optimization to improve clinical practice. Monitors adherence to departmental policies and procedures. Participates in clinician relation and leadership development programs. Is responsible for management of physical and facility resources. Maintains compliance with all regulatory and oversight organizations, ensures that the departmental practice meets regulatory requirements, and develops outreach in the context of health care reform. Exercises overall responsibility for the administrative clinic functions including front office operations and coding, billing etc. Works with the Chair to determine resource allocation to achieve established departmental and clinical priorities. Participates in the development and implementation of short and long range plans and strategies to meet the mission of the Department as it relates to community. Participates in committee activities at the levels of the Department. Coordinates IT support for the Department and Practice in consultation with IT departments. Develops and executes contracts in collaboration with the Legal team. Functions as the leader of all administrative and clinical support staff. Oversees all human resources activity for the Department, including department employees. Oversees the hiring, termination, classification, training, salary administration, payroll, evaluation, and employee relations activity for all clinical and administrative support staff. Participates in faculty recruitment and hiring. Ensures policies and procedures are observed. Interprets and ensures compliance with all policies and procedures related to facilities used by departmental personnel. Is responsible for all facility resources. Defines and identifies funding for equipment requirements at all locations, and prepares justifications and business plans in support of capital budgeting proposals. Directly responsible for the leadership and management of assigned medical department. Interacts with all levels of senior leadership both internally and with University of Arizona College of Medicine leaders, physicians, medical support staff, patients and members of the community.`

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